Interim Program Manager of Enrollment and Special Projects

Aspire Public Schools operates a network of high-performing, college-preparatory charter schools serving scholars in communities across California. Founded in 1998 to transform the inequitable racial, social, and gender outcomes that persist in our communities, Aspire is one of the nation's largest and most forward-thinking open-enrollment public charter school systems. Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers, and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

GENERAL SUMMARY

The Program Manager of Enrollment and Special Projects is responsible for leading regional community outreach, student recruitment and enrollment efforts, and engaging with school and local community members to identify opportunities to deepen home-school partnerships. The Program Manager will lead the planning, coordination, and execution of all student enrollment efforts across our schools and programs. This role is central to ensuring enrollment targets are met through strategic operations and strong cross-functional collaboration. This position will also support local advocacy on charter approval by mobilizing families and offering guidance with charter compliance to ensure that families are meaningfully engaged in our schools. The Regional Program Manager will work closely with site leaders and the Senior Director of Operations to support student recruitment strategies and monitor regional enrollment targets. This position will be essential to establishing a foundation with community members at a regional level to ensure that our schools are responsive to the needs of students, families, and the communities we serve.

ESSENTIAL DUTIES & RESPONSIBILITIES

Student Enrollment & Recruitment Serve as the primary point of contact and project lead with the organization's external marketing and advertising partners to ensure alignment on branding, messaging, and campaign execution. Lead the development and implementation of data-informed student recruitment strategies, including digital campaigns, print collateral, and grassroots outreach. Monitor campaign performance in collaboration with the marketing firm and internal stakeholders; recommend optimizing efforts across platforms (social media, radio, direct mail, etc.). Coordinate school-specific and region-wide enrollment events such as open houses, school tours, and community tabling. Partner with school leaders and operations teams to ensure seamless application and registration processes. Analyze enrollment and retention data to identify trends and inform strategy, ensuring the organization meets or exceeds enrollment targets. Expand outreach and build trust in local communities through partnerships with community-based organizations, youth programs, and early childhood centers. Designs and delivers training programs to equip teammates with practical strategies, tools, and communication techniques for student outreach, ensuring alignment with industry best practices. Collaborate with the PowerSchool and Data Systems teams to map and synchronize data flows between our application and registration platform and the Student Information System (SIS), ensuring seamless integration, improved data integrity, and enhanced operational efficiency. Regional Operations Support Support school-based operations teams in implementing high-priority projects and process improvements. Act as a project manager for time-sensitive initiatives such as school relocations, compliance rollouts, or new program launches. Monitor operational metrics and provide regional leaders with tools, insights, and support to drive performance. Coordinate collaboration between academics, facilities, and HR to ensure smooth regional execution. Provide direct support to school-based operations teams on critical day-to-day functions, including facilities management, safety protocols, procurement, and compliance-related tasks. Provides regional-level support for compliance reporting by coordinating data collection, ensuring accuracy, and assisting with timely submissions to authorizers, local, and state agencies. Project Management & Special Projects Project manage key regional internal events, such as regional professional development trainings, summer institutes, and regionwide events, by developing comprehensive project plans and working closely with other teammates to execute them. Manages project-related vendor relationships, including negotiations and disputes. Analyzes feedback and suggestions on events, identifies areas for improvement, and implements changes. Identifies and implements new processes and tools to improve effectiveness Delivers any required tools or process trainings. Research various topics to provide applicable parties with information, insights, or suggestions. Performs other related duties as required and assigned

Additional:

Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements, including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior Actively seeks to improve and simplify Aspire's approach to particular job functions. Comfortable with the utilization of technology in a remote environment This role may require travel up to 80% of the time to schools across the region and may require some periodic travel to all Aspire regions and/or other locations for conferences/professional development Perform other related duties as required and assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Demonstrated track record in seeing and dismantling racism and other forms of oppression Strong organizational, planning, time management, and multi-tasking skills Strong attention to detail and a good communicator Strong analytical, critical thinking, and problem-solving skills Demonstrated skills in identifying issues, formulating and implementing solutions Unafraid of data! Driven to discover problems and insights that help drive a decision Collectivist orientation, with the ability to build strong interpersonal relationships and work effectively in a collaborative environment Ability to think strategically, anticipating future outcomes and events, and incorporating them into thoughtful solutions Ability to manage multiple projects simultaneously, adjust priorities, and work autonomously in ambiguous environments Track record of leadership, influence, curiosity, and perseverance Enjoy identifying opportunities to reinvent and simplify current processes Experience in education or the nonprofit sector Demonstrated ability to influence people Demonstrated interest in continuous improvement Strong commitment and passion for social justice and Aspire Public School's core values

EDUCATION

• Bachelor's degree preferred or equivalent work experience in a managerial and operations capacity

EXPERIENCE

• 3-5 years of experience working within an education setting (college, district, or charter management organization) in project management, enrollment, outreach or related fields required
• Experience developing, implementing, and refining policies and/or procedures
• Strong written and oral communication skills.
• Experience working in a fast-paced, high-capacity work environment.

PHYSICAL REQUIREMENTS

Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces Remaining in a stationary position, often standing or sitting for prolonged periods Moving about to accomplish tasks or moving from one worksite to another Assessing the accuracy, neatness, and thoroughness of the work assigned Communicating with others to exchange information Repeating motions that may include the wrists, hands and/or fingers

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work indoors in a standard office, computer lab, and/or classroom environment. Work is performed in indoor and outdoor environments. Exposure to dust, oils, and cleaning chemicals. Some exposure to childhood and other diseases in a school environment. Work outside of regular workdays and office hours may be required to meet operational deadlines.

Compensation:

Aspire offers its employees a competitive salary and benefits, including paid time off, 100% core health benefits coverage on select plans, life insurance, long-term disability, participation in a California or Tennessee state retirement plan, a tuition reimbursement plan, and an adoption assistance program for eligible teammates. The salary range for this position is based on the number of years of experience in the same or a similar role: $94,885 - $121,806 EEO

STATEMENT

Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This position description is intended to describe the general nature and level of work being performed by people assigned to this position. This document is not intended to encompass all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.