Project Manager

Position Type:

Regular Job Number:

SA79924

Fair Labor Standard Act Classification Exempt Anticipated Pay Range:

$75,000 - $95,000 Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage. Job Description Summary Facilities is responsible for planning, coordinating, and executing maintenance, repair, and capital improvement projects across campus. This role ensures projects are delivered on time, within budget, and in compliance with University standards, while maintaining strong communication with internal stakeholders and external partners. Responsibilities Project Management Define project scope by researching and evaluating technologies, materials, and delivery methods; provide recommendations to Facilities leadership. Develop and manage project plans, including schedules, budgets, and resource allocation for maintenance, repair, and improvement projects. Prioritize projects to align with operational needs and institutional goals. Assist in the selection and coordination of architects, engineers, and specialized consultants Serve as the primary point of contact for assigned projects, including contractor solicitation, bid review, and vendor selection; maintain a qualified vendor pool Oversee contractor and vendor performance to ensure compliance with project specifications, quality standards, and safety regulations, including OSHA requirements. Conduct site inspections to monitor progress, ensure adherence to plans, and verify compliance with applicable codes and University standards. Review and approve project-related invoices and financial documentation in accordance with University procurement policies. Coordinate project activities with affected departments, ensuring clear communication regarding timelines, impacts, and progress. Track project milestones, deliverables, and schedules; maintain accurate documentation and project records. Prepare and distribute regular project status reports, including weekly updates for maintenance projects. Conduct periodic facility assessments to identify deficiencies, prioritize repairs, and support long-term planning efforts. Manage and monitor recurring service contracts, ensuring performance and compliance. - Compile and present project data and reports to senior leadership to support strategic decision-making. Continuously improve project management processes, tools, and best practices. Support Facilities Department Support Facilities technical staff with supplemental services in completion of maintenance tasks and assist Facilities personnel in developing future deferred maintenance/cycle maintenance forecasting. Assist in campus emergency recovery as assigned Required Qualifications Minimum of 5 years increasingly responsible experience planning facilities or managing construction/renovation projects with demonstrated knowledge of industry and best practices. Demonstrated ability to handle multiple tasks, meet deadlines and work both independently and as a collaborative member of the University; ability to shift and adjust priorities. Ability to read and understand maintenance contracts and proposals. Strong organizational skills and demonstrated ability to plan, coordinate and execute maintenance projects in a timely manner. Ability to exercise independent judgment and exercise discretion and judgment on matters of significance. Strong track record in construction and planning. Knowledge of building sustainability. Fundamental knowledge of California Building Codes and OSHA safety regulations. Written communication skills with the ability to prepare clear, concise and professional business reports and correspondence. Strong computer skills at an advanced level in the use of word processing, spreadsheet, database, internet and electronic mail, preferably of Microsoft Office Suite applications. Technical ability to learn and use enterprise software. Ability to demonstrate tact and diplomacy and maintain confidentiality. Strong analytical skills to evaluate and prepare technical documents and schedules and provides appropriate directions. Leadership skills to elicit cooperation from diverse levels and be persuasive, encouraging and motivating. Desired Qualifications Bachelor's degree in Engineering, Construction Management, Architecture, Business, Planning, or related field or an equivalent combination of education and experience. Strong multi-project management of commercial construction and utility infrastructure. Practical working knowledge in all areas of facilities management and maintenance. Special Instructions to Applicants Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References:

3

Maximum Number of References:

3