Hybrid Project Coordinator

We are partnering with an innovative healthcare technology organization to identify a highly organized Medical Affairs Project Coordinator for a contract opportunity supporting a fast-paced medical affairs operations team. This role is ideal for someone who thrives in a collaborative environment, enjoys coordinating complex projects, and can confidently manage operational details that keep strategic initiatives moving forward.

This position will work closely with senior leadership, serving as a key operational partner to support cross-functional programs, streamline department processes, and ensure projects stay on track. The ideal candidate brings strong administrative and project coordination skills, along with experience supporting teams in healthcare, biotech, life sciences, or similarly regulated industries.

Key ResponsibilitiesPartner directly with senior leadership to provide day-to-day operational and project support for the medical affairs functionCoordinate timelines, deliverables, and progress tracking across multiple ongoing projects and strategic initiativesPrepare, organize, and maintain reports, presentations, project materials, and key documentationManage department document repositories, ensuring accurate version control, organization, and accessibilitySupport implementation and day-to-day use of project tracking systems, digital tools, and workflow processesFacilitate communication between internal teams and cross-functional stakeholders to support project alignmentCoordinate team meetings, including scheduling, agenda preparation, documentation, and follow-up on action itemsProcess financial and administrative tasks such as purchase requisitions, purchase orders, invoicing, and vendor coordinationAssist with vendor communications and help track deliverables to ensure project timelines are metSupport resource planning, budget tracking, and administrative oversight for team initiativesIdentify opportunities to improve processes and enhance operational efficiency across the department