Project Coordinator I

Position Title:

Project Coordinator I Work Location:

Pleasanton, CA 94588

Assignment Duration:

5

Months Work Arrangement:

M-F 8 Hours - Hybrid (three days on-site, two remote)

Position Summary:

We are seeking a proactive and detail-oriented Project Management to support our AI initiatives squads. This is a unique opportunity to gain hands-on experience in a fast-paced, high-impact environment at the intersection of project management, technology, business case development, and change management. You will work alongside experienced squad leads, product owners, and technical experts to support the full project lifecycle, from planning and development to launch and adoption.

Key Responsibilities:

• Market assessment: Collaboratively conduct market research analyses and build a business case to develop state-of-the-art solutions

Initiative Leadership and Coordination:

Lead/co-lead the initiative squads and have oversight of day-to-day project management tasks, including managing key deliverables, timelines and stakeholders, and updating project management tools (e.g., Jira, Trello, or similar).

Meeting Support:

Schedule and coordinate meetings, prepare agendas, document meeting minutes, and track action items to ensure timely completion.

Stakeholder Communication:

Lead/support communication with cross-functional teams and stakeholders, including drafting status reports, compiling progress updates, and responding to inquiries.

Documentation:

Maintain project documentation, including project plans, user requirements, and training materials. Assist in creating presentations and visuals for project updates and engagement.

Change Management:

Aid in change management activities by supporting the development of user guides, FAQs, and other materials to facilitate the adoption of new solutions.

Process Improvement:

Identify and propose opportunities to improve project management workflows and processes within the team.

Qualification & Experience:

• Completed/currently pursuing a Master's degree in Business Administration, Project Management, Computer Science, or a related field.
• Strong organizational skills with an exceptional attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with project management principles or methodologies is a plus.
• Familiarity conducting market research and building a business case is a plus
• Proficiency in Google Suite (Slides, sheets, docs) and willingness to learn new tools such as Notebook LM, Gemini and more.
• A proactive attitude and a strong willingness to learn and adapt in a dynamic environment