Project Coordinator

The City of Richmond is excited to announce an opportunity for a motivated and results-driven Project Coordinator. This recruitment is to fill a vacancy in the Public Works Transportation Division, but the Employment Eligibility List developed from this recruitment may be used to fill future vacancies in other departments as they occur. In this role, the Project Coordinator will contribute to the planning, funding, and implementation of transportation initiatives that serve a growing and evolving community. This role will oversee sustainability-focused programs aimed at reducing Greenhouse Gas (GHG) emissions, including bike share and electric vehicle efforts, and paratransit micro transit programs, and will develop strategic recommendations for traffic, parking, and multimodal transportation policies. In addition, the Project Coordinator will prioritize capital and operational projects and advocate for regional transportation interests. This position offers the opportunity to shape policy, improve mobility, and contribute to a safe and efficient transportation network. The Project Coordinator assists with planning, coordinating, and overseeing administrative activities and development of intergovernmental and community relations for various City projects. The Project Coordinator negotiates and monitors related agreements, reviews and recommends project management needs, and performs related work as required. Annual salary for this classification is as high as $158,959.20 , at the top of the range, with approved Cost of Living Adjustments on July 01, 2026 (5%), and July 01, 2027 (5%). Additionally, City-paid benefits include medical, dental, vision, paid vacation, holidays, administrative leave days, sick time, CalPERS retirement contribution, life insurance, disability insurance, tuition reimbursement, annual professional development reimbursement, four weeks of paid parental leave, and more! All benefit information can be found in our Benefits Summary. The Project Coordinator can be assigned to the day-to-day responsibility for planning, developing, coordinating, implementing, and overseeing the administrative activities of a variety of City projects. The incumbent will typically report directly to the Department Director, Deputy Director, and/or Project Manager. The position exercises a high degree of independent judgment in representing the City's interest in planning and coordinating projects internally, with outside public agencies and the community at large. The ideal candidate will bring strong project management skills, technical expertise, and a collaborative approach to delivering high-impact transportation improvements. The successful candidate will possess a strategic mindset and the ability to balance multiple priorities, develop sound recommendations for complex transportation policies, and foster positive working relationships with agencies, consultants, and the public while ensuring timely delivery of projects and programs. The City of Richmond is the City of Pride and Purpose, and we value these traits in our employees! The following list is intended to be illustrative in nature and does not necessarily represent the entire range of work duties expected of employees within the job classification. Develops and maintains project management systems and programs consistent with the City's goals, and objectives for various projects. Coordinates the participation of private entities, governmental agencies, and City departments in project activities. Reviews support needs and makes related organizational and fiscal recommendations. Provides specified project support services, being responsible for task definition and timely project scheduling. Monitors and evaluates project compliance and performance. Represents the Department in negotiations and project meetings. Produces financial analyses, reports, action plans, and project budgets. Identifies and recommends financing methods and sources. Administers contract provisions to assure compliance. Participates in the planning, programming, and implementation of related activities. Maintains responsibility for all aspects of both annual and grant-program budgets, and develops and submits formal grant project and budget modifications for grantor approval. Oversees and manages all contracts with project participants and service providers, and negotiates terms and resolves issues, concerns, and/or conflicts. Manages, assigns, and evaluates project staff, and provides training and development. Facilitates monthly meetings with staff, partners, and consultants to review and discuss program performance, objectives, and funding. Develops, administers, and monitors budget to actual and fund draw down project budgets, including grant, bond, and various funding sources. Prepares or reviews written and verbal reports and resolutions for City Manager, City Council and City boards or commissions; works closely with the City Council, City boards or commissions, public and private groups, professional groups, and residents to explain or coordinate plans for proposed projects, and to solicit their support. Analyzes proposed and current project management regulations, and develops recommendations for implementation and compliance. Prepares cost forecasts, variances, and analysis, including project closeout procedures for grant programs. Prepares grant applications and reports, administers and monitors grant awards, administers grant contracts, and ensures grant guideline compliance. Performs related work as required. Please click here to view the complete job description Required Education and Experience Bachelor's degree from an accredited college or university in Public Administration or Business Administration Five (5) to seven (7) years of relevant experience Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities Required Licenses or Certifications Must be able to travel to various locations within and outside of Richmond to meet program needs and to fulfill the job responsibilities. When driving on City business, maintenance of a valid California driver's license and satisfactory driving record is required. Desirable Experience Experience coordinating or implementing transportation or sustainability programs focused on Greenhouse Gas (GHG) reduction, including initiatives such as electric vehicle (EV) charging infrastructure, electric carshare, electric micro transit, or electric bike share programs. Experience managing or supporting grant-funded transportation or environmental projects, including securing funding, administering grant requirements, and ensuring compliance with grant guidelines. Experience developing transportation or mobility policy recommendations, analyzing traffic or transportation needs, prioritizing capital or operational projects, and collaborating with regional agencies to advance transportation initiatives.

COVID-19

Vaccination Requirement It is the City's policy that all persons hired on or after October 18, 2021, must be fully vaccinated for COVID-19, including the booster. New employees will be required to provide proof of full vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.

REQUIRED KSA FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

Modern office practices and equipment, including applicable software Applicable local, state, and federal laws pertaining to program projects Business practices applicable to the project Project planning, organizing, and management techniques Legislation and funding sources through state and federal grant programs Budgeting and fiscal management Basic supervisory principles and practices Skill in: Critical and analytical thinking Organization and time management Leadership Interpersonal relations Public speaking Ability to: Analyze complex problems and develop appropriate solutions Delegate and organize staff assignments Coordinate a variety of functional specialties with overlapping work areas Demonstrate good judgment and decision making Establish and maintain effective working relationships Communicate effectively, both orally and in writing

To Apply:

Interested individuals must apply online by fully completing the City of Richmond Employment Application, including answers to supplemental questions, by 11:59 p.m. PST on the final filing date. Incomplete applications or those lacking in sufficiently detailed information will be rejected. Resumes or prior applications will not be accepted in lieu of a thoroughly completed application. All communication regarding this recruitment will be via email. Each applicant must apply with a monitored email address.

Qualifying Phase:

All completed applications will be evaluated based on job-related qualifications criteria, which could include desirable qualifications and the specific needs of the hiring department(s). Candidates may be screened for better qualified.

Examination Phase:

A limited number of better-qualified candidates will have their application packets scored according to a rating matrix (weighed 100%). An Employment List will be established. Having all of the minimum qualifications guarantees neither advancement nor placement on the Employment List.

Employment Eligibility List:

A ranking of "A" (Best Qualified), "B" (Well Qualified), or "C" (Qualified) is required to achieve a position on the Employment Eligibility List. This List will be in effect for a maximum of two (2) years; however, the list may be canceled without notice after six (6) months. Following the establishment of the Employment List, candidates will be referred to the hiring department for final interview(s). About the City of Richmond The City of Richmond lies on the eastern shore of San Francisco Bay, five miles north of Berkeley and seven miles northeast across the Bay from downtown San Francisco. A hub of multimodal transportation, many of our residents and businesses are located in Richmond because of its central location and easy access to the Amtrak/Capitol Corridor, BART, AC Transit, the ferry, and two freeways (I-80 & I-580). Residents, visitors, and employees enjoy Richmond's numerous recreational opportunities, which include 32 miles of shoreline and over 3,000 acres of shoreline parks, more segments of the Bay Trail completed than any other city, several recreational boat harbors and yacht clubs, and thousands of acres of contiguous inland regional parks and open space. The City has substantial economic resources but is still affordable compared to other Bay Area cities. Our community is welcoming, diverse, and actively engaged. Richmond is truly the City of Pride and Purpose! Immigration Reform Control Act In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United States as a condition of employment. Non-Discrimination Policy The City of Richmond is an Equal Employment Opportunity (EEO) employer and prohibits discrimination against any applicant on the basis of race, religion, citizenship, color, national origin, ancestry, physical or mental disability or medical condition, genetic information, marital status, reproductive health decision-making, sex, gender, gender identity, gender expression, age (40 and over), sexual orientation, or military or veteran status or any other basis protected by law. Disaster Service Workers California Government Code Title I, Sections 3100 - 3109, declares all public employees to be Disaster Service Workers subject to such disaster service activities as may be assigned to them by their superiors or by law. More information can be found here .

EOE/ADA/DRUG-FREE WORKPLACE WEBSITE

www.ci.richmond.ca.us

Analyst:

R. Paiz 03/26