Project Coordinator

Project Coordinator Truebeck Construction - 2.6 San Mateo, CA Job Details 11 hours ago Qualifications Project team coordination Contract documentation review Sage Contract review Expiration dates monitoring Construction contract administration Spreadsheets Construction payment processing Contract performance monitoring Mid-level Client invoicing Vendor compliance management Contractual compliance checks Construction document control HR support Project contract management ProCore Payroll record maintenance Full Job Description Purpose The Project Coordinator assists Project Managers, Project Engineers, and various field personnel with administrative duties through project start-up to closeout. The Project Coordinator follows processes and procedures efficiently and effectively to ensure accuracy on all projects and customer satisfaction. Essential Duties and Responsibilities Billing Pull and organize invoices from multiple sources Print JCD or other necessary reports for substantiated billing Provide and compile invoice back up for substantiated billing, mark up back up as needed Provide back up and review of Home Depot, WEX, and Fastrak costs Request Job cost transfers Contracts Review SCOs and contracts review for mark ups (Sage Projects) ERP sync CCOs and Contracts in Procore Ensure contracts and PCOs have been downloaded and saved in appropriate locations Verify dates in Procore and update them in Sage Insurance Update insurance tracking spreadsheet (if needed) Review OCIP enrollment log weekly (if applicable) Update sub readiness log with insurance info Review SureTrack/OCIP/CCIP enrollment and status weekly (if applicable) Update Sage with insurance expiration dates as needed Review insurance dashboard for compliance Contact subs about non-compliance and push for revisions needed for compliance HR/Payroll Enter daily timecards for jobsite Process Certified Payroll reporting weekly/monthly (if applicable) Manage Certified Payroll records