Project Coordinator

Project Coordinator Vektor Engineering & Consulting Services, Inc. San Ramon, CA Job Details Full-time $22 - $38 an hour 5 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Flexible schedule Life insurance Retirement plan Qualifications Zoom Project coordination Bachelor's degree Business Administration Office management Full Job Description Vektor Engineering and Consulting Services, Inc. 2603 Camino Ramon, Suite 417, San Ramon, CA 94583 Job Title -

Project Coordinator Job Description:

Vektor Engineering & Consulting Services, Inc. (or "Vektor" for short) is looking for a Project Coordinator to join our team. As Project Coordinator, you will be working with a close-knit team of Engineers, Designers, Project Managers, and BIM Technicians. We are looking for applicants who are punctual, organized, self-motivated, detail-oriented, professional, are willing to help Vektor grow, and are a good match with the rest of our staff and our company culture. "Where engineering and technology drive innovation." Vektor is a growing company located in the in the East Bay of the San Francisco Bay Area. Built on the idea of an open and transparent company that provides high quality Engineering and Consulting Services. Our office is located on the Bishop Ranch campus in San Ramon, CA. We participate on projects in various sectors including, but not limited to: Light Industrial, Commercial, Residential, Institutional, Education, and Health; and perform Engineering Services that are listed as part of our Brochure on our website. Vektor is an Equal Opportunity Employer, maintains a drug free workplace, and complies with ADA regulations as applicable.

Responsibilities:

Mandatory, assist Project Manager with coordinating and managing projects through customer service and mutual benefit practices. Daily, assist Project Manager to monitor communication channels such as email, meetings, and other media and update project folders as needed to retain information and file exchange. Keep record of information exchanged and take meeting minutes when needed. Weekly, coordinate with Project Manager to organize and update project related data such as schedule, coordination trackers, budget, and applied time. Weekly, coordinate with staff to assist Project Manager with a weekly agenda for the Project Manager Weekly Meeting and the All-Hands Weekly Meeting. Weekly, audit time applied by staff, and report any discrepancies or concerns to Project Manager. Weekly, audit staff expense reports for accuracy and coordinate with respective Project Manager to include into various project budgets. Weekly, assist with office operations by tracking and updating on-hand inventory and replenishing consumable supplies. Monthly, report out on project status and continually identify areas of improvement. Provide feedback for other disciplines, focus on improving business practices. As needed, assist the management staff to pull data and put together financial reports to be used in quarterly and yearly statements. As needed, with contribution from management staff, create Cost Estimates, Invoices, and Proposals for projects. And set up, organize, and maintain project folders. As needed, attend project meetings at project address and other events for business development or client relations.

Desired Skills:

Legally able to work in the United States. Posses a valid California driver's license. At least a bachelor's degree or equivalent in Business Administration from a four-year college or university with at least 1 year of experience in a comparable job or in a related position. Excellent written and communication skills. Experience with Windows OS and Microsoft Office. Ability to work well in a team environment. Mutual respect, tolerance, and coexistence. Strives to exceed the basic expectations. Self-starter and self-motivated. Understand

S.M.A.R.T.

goals and how to stay committed to a timeline.

Recommended:

Knowledge of the Windows operating system and file structure, for example how to map a network drive, or how to use OpenVPN to connect remotely. Experience with Google Meet, Zoom, GoToMeeting, Microsoft Teams, and other virtual meeting software suites.

Benefits:

Hourly rate of $22-$38/hr. based on experience and evaluation. Flexible hours, part time that may lead to full time as needed, driven by availability of project work and market conditions. Opportunity for career growth, becoming a more experienced Project Coordinator or becoming a Project Manager, or achieving a Project Management Professional (PMP) certification. Medical benefits and retirement plans are offered to employees: 401(k), Medical, Dental, Vision, and Life Insurance, Health saving account

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Benefit Conditions:

Only full-time employees eligible

Full Time Opportunity:

Yes Hours per week: 40

Work Location:

One location Typical end time: 5PM Typical start time: 8

AM Job Type:

Full-time Pay:

$22.00 - $38.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Retirement plan Vision insurance

Compensation Package:

Bonus opportunities

Location:

San Ramon, CA 94583 (Preferred) Ability to

Commute:

San Ramon, CA 94583 (Required)

Work Location:

In person