Assistant Project Manager

Assistant Project Manager (APM) -

Fuel Systems Construction Location:

Temecula, CA Position Type:

Full-Time Work Environment:

Primarily Office-Based with Occasional Field Coordination & Site Visits (Limited Statewide Travel)

Reports To:

Project Manager / Operations About the Role Tank Specialists of California (TSOC) is seeking a highly organized and proactive Assistant Project Manager (APM) to support fuel system construction, testing & maintenance, and environmental compliance projects across California. This role is responsible for driving day-to-day project execution , not just supporting it. You will coordinate across field teams, vendors, and internal departments to ensure projects stay on track, documented, and moving forward. This is a growth-track position into a Project Manager role . We are looking for someone who takes initiative, follows through, and is motivated to grow into full project ownership. This role is primarily office-based, with occasional field visits as needed to support project execution. Key ResponsibilitiesProject Execution & Ownership Build, manage, and update project schedules using Buildertrend and internal systems Coordinate field crews, subcontractors, vendors, and inspections Proactively identify risks, delays, and resource gaps—and drive resolution Ensure projects progress according to timeline, scope, and expectations Systems & Project Visibility Maintain accurate and up-to-date project data in Buildertrend and Monday CRM Track project status, action items, and next steps with clear visibility to leadership Use systems consistently to manage communication, documentation, and workflow Support implementation and ongoing use of Monday CRM across operations Documentation & Compliance Prepare closure documentation packages (warranties, manuals, as-builts, etc.) Maintain complete and audit-ready project files (digital and physical) Assemble and manage Field Folders (permits, safety docs, certifications, plans) Prepare submittals to ensure compliance with project specifications Support Activity Hazard Analyses (AHAs) and safety documentation Procurement & Cost Coordination Source and obtain vendor and subcontractor quotes Process purchase requests and track materials, deliveries, and ETAs Coordinate equipment rentals and call-offs Assist in tracking job costs vs. estimates and flag discrepancies Communication & Follow-Through Take and distribute weekly meeting notes with clear action items Track open tasks and ensure timely completion Communicate proactively with field teams, vendors, and clients Ensure nothing falls through the cracks across project handoffs Operational Support & Improvement Identify inefficiencies in workflows and recommend improvements Support cross-functional coordination (accounting, sales, compliance, field teams) Assist in maintaining company safety standards and audit readiness QualificationsRequired 2-4 years of experience in construction project coordination or management Strong organizational and documentation skills Proficiency in Microsoft Office and Adobe Acrobat Experience with project management software (Buildertrend preferred) Willingness and ability to learn and operate within Monday CRM Strong written and verbal communication skills Ability to manage multiple projects and priorities simultaneously Valid CA Driver's License with a clean driving record Ability to pass background checks for secured/government facilities Preferred Experience with fuel systems, environmental construction, or industrial/mechanical projects Familiarity with public works and prevailing wage projects OSHA 30 certification (or willingness to obtain) Experience in compliance-heavy or documentation-driven environments

Compensation & Benefits Hourly Rate:

$34 - $37/ hour (based on experience)

Growth Path:

Advancement to $38 - $41/hour based on performance, system adoption, and ability to manage projects independently Health, dental, and vision insurance Paid time off and paid holidays Phone stipend Per diem for qualifying field work What Success Looks Like Projects stay organized, on schedule, and well-documented Field teams and vendors are coordinated without delays Project data is accurate and consistently updated in Buildertrend and Monday Issues are identified early and resolved proactively Minimal follow-up is required—this role drives work forward independently Why Join TSOC Established leader in a specialized, high-demand industry Strong reputation for safety, quality, and delivery Opportunity to grow into a Project Manager role Direct exposure to leadership and ability to impact operations Collaborative, high-trust environment that values accountability and initiative If you're someone who takes ownership, stays organized, and wants to grow into a Project Manager role, we want to hear from you.

Pay:

$74,880.00 - $85,280.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Experience:

Construction Coordination or Assistant Project Management:

2 years (Required) Shift availability: Day Shift (Required) Ability to

Commute:

Temecula, CA 92590 (Required) Willingness to travel: 25% (Required)

Work Location:

In person