Project Coordinator

Project Coordinator About Fletcher Development Fletcher Development is a premier residential construction and estate care management firm specializing in high-end properties, renovation projects, and comprehensive home maintenance services. We operate primarily in Fairfield and Westchester counties and pride ourselves on exceptional quality, client service, and operational excellence. Position summary The Project Coordinator keeps Fletcher's projects on track from first proposal to final invoice. They are a force multiplier for our project managers (PMs) — giving PMs more time in the field, giving our clients a noticeably better experience at every touchpoint, and keeping projects moving on schedule. The Project Coordinator works across the full life of a project, from shaping budgets and proposals at the front end through making sure we deliver an amazing experience to our client at the end. They spend most of their time at our Stamford, CT office, with occasional time in the field or running tasks that move projects forward. This is a great fit for someone who is detail-obsessed, quick on their feet, and energized by an environment with evolving systems. Construction experience is a plus, but at a minimum the right person can think through how the pieces of a construction project fit together. The right person also naturally reaches for technology, including AI tools, to work faster and better. Responsibilities Budgets and proposals Pull together project budgets and proposals from inputs that vary by project — architectural plans, site walkthroughs, meeting notes, and bids and quotes from subcontractors and consultants Compare pricing and scope across competing subcontractor bids to allow our clients and team to make confident decisions Produce clean, well-organized proposal documents that are accurate and reflect well on the Fletcher brand Submittal documentation Put together submittal documents that combine client input with proposals from subcontractors and consultants, packaged for client review and approval Stay on top of outstanding submittals and follow up so projects don't lose momentum Invoicing, permitting, and project tracking Support invoicing, including assembling backup documentation Assist with permitting for active projects Track the status of everything in flight — budgets, bids, submittals, invoices, permits — and follow up so nothing falls through the cracks Qualifications Required Strong skills in Excel, PowerPoint, and Word, plus comfort picking up new internal project tracking tools Excellent attention to detail Takes real pride in the quality of your work — you don't ship something with your name on it unless it's right Strong critical thinking — you ask the right questions, push back when something doesn't add up, and flag issues early Comfortable in a fast-paced environment with multiple active projects, shifting priorities, and evolving systems Already uses AI tools day-to-day and looks for new ways to apply them Able to think through how the pieces of a construction project fit together at a high level Strong written communication and a professional, composed presence with clients, vendors, and the team Self-directed; takes general direction and comes back with clean, organized work Based in or willing to relocate to the area; on-site at our Stamford, CT office Preferred Background in residential construction, property management, architecture, or a related field Familiarity with construction documentation (proposals, submittals, RFIs, change orders, permits) and tools such as Procore, Buildertrend, or similar Prior experience as a project coordinator, project assistant, or estimator Comfort building lightweight automations or workflows (e.g., AI agents) to speed up repetitive work Compensation and start date Competitive base salary plus performance-based compensation. Start date as soon as the right candidate is identified.