Project Coordinator

We are looking for a detail-oriented Project Coordinator to support construction operations in Brooksville, Florida. This position plays a central role in keeping administrative, project, and accounting activities organized for a growing contractor focused primarily on commercial work. The ideal candidate brings construction industry experience, strong coordination skills, and the ability to manage competing priorities in a fast-paced office environment.

Responsibilities:

• Coordinate project documentation from kickoff through completion, ensuring files, approvals, and required records remain accurate and up to date.
• Prepare and organize contract materials, bid information, and supporting documents needed for active and upcoming construction projects.
• Track schedules, milestones, and project requirements so internal teams can stay aligned with deadlines and client expectations.
• Process and maintain change order records, following up on updates and communicating status to the appropriate stakeholders.
• Provide day-to-day administrative support to leadership by helping manage correspondence, documentation, and operational priorities.
• Assist with accounting-related tasks such as invoice support, basic accounts receivable coordination, and data entry in QuickBooks.
• Help manage permit-related paperwork and monitor submission requirements to support project readiness and compliance.
• Work with subcontractors and vendors to gather bid details, confirm documentation, and keep project information organized.

This is a permanent opportunity that will pay up to $55,000 depending upon experience. Please apply to Jane Gearhart if interest!