Project Coordinator

Project Coordinator CH2 Consultants West Palm Beach, FL Job Details Full-time $65,000 - $90,000 a year 1 day ago Benefits Health insurance Dental insurance Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Accounting experience within construction industry Teamwork Construction RFI responses Residential construction Cost control Bachelor's degree Attention to detail Construction industry experience Construction document control Commercial construction Construction administrative experience Residential building projects Sage 300 CRE Commercial building projects ProCore Full Job Description Project Coordinator Residential & Commercial Construction Join a growing construction team that values collaboration, communication, accountability, and long-term career growth. We are seeking a highly organized and detail-oriented Project Coordinator with experience supporting both commercial and residential construction projects from preconstruction through closeout. This role is ideal for someone who thrives in a fast-paced environment, understands construction operations, and has strong experience with AIA billing (G702/G703), document control, subcontract coordination, and project administration. The ideal candidate will be proactive, organized, and capable of supporting multiple active projects while working closely with Project Managers, Superintendents, subcontractors, and vendors. Key Responsibilities Project Coordination & Document Control Support Project Managers and Superintendents throughout all phases of construction projects from startup through closeout. Manage and maintain project documentation including drawings, specifications, permits, ASIs, submittals, RFIs, change orders, and closeout documents. Track drawing revisions and maintain current document logs to ensure field teams are working from the latest plans. Organize and archive project files in accordance with company procedures. Subcontractor & Vendor Coordination Assist with preparation and tracking of subcontracts, purchase orders, vendor agreements, and subcontractor correspondence. Coordinate warranties, compliance documents, and required project documentation from subcontractors and vendors. Support communication between project teams, vendors, architects, and field personnel. RFIs, Submittals & Meeting Coordination Coordinate and track the full submittal and shop drawing process to ensure timely review and approvals. Assist with drafting and managing RFIs alongside Project Managers and field teams. Maintain accurate RFI logs, submittal logs, and project tracking reports. Prepare and distribute meeting agendas and meeting minutes for project coordination meetings. Billing & Administrative Support Assist with monthly AIA billing preparation (G702/G703 required) and payment applications. Support billing reconciliation, job cost tracking, and month-end project accounting activities. Perform billing versus job cost analysis in coordination with accounting and project management teams. Provide additional administrative support to ensure project timelines and workflows remain on track. Qualifications Experience supporting both commercial and residential construction projects is required. Strong knowledge of construction operations, project coordination, and document control processes. AIA billing experience is required, including

G702/G703

knowledge. Understanding of job costing, project accounting, and billing reconciliation.

Proficiency with:

Procore Sage 300 Microsoft Office Suite Excel DocuSign Strong communication skills with the ability to work effectively with field teams, subcontractors, vendors, and clients. Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously. Ability to thrive in a fast-paced construction environment. Preferred Background Experience working on high-end residential and/or ground-up commercial projects preferred. Experience supporting multiple active projects simultaneously is highly desired. Compensation & Benefits Salary range- $65,000- $90,000.00 DOE Full-time opportunity Benefits package available Long-term growth potential within a stable and growing construction organization

Pay:

$65,000.00 - $90,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Retirement plan Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Residential construction: 2 years (Preferred) Commercial construction: 2 years (Preferred) Project coordinator/ Project assistant: 3 years (Preferred)

ProCore:

1 year (Preferred) AIA billing : 1 year (Preferred)

Work Location:

In person