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Project Manager
Job
Robert Half
Dublin, GA (In Person)
Full-Time
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Job Description
Lead ongoing processes for:
Prepare and distribute agendas in advance (via email/chat)Attend meetings and capture notes + action itemsTrack attendance for visibilityRoute notes for approval (Dhanya Balasubramanian/Elvira Teran) before distributionSend finalized recaps to broad distribution listsMeetings include:
Marketing Calendar Council (weekly)MLT Calendar Sub-Committee (weekly)Calendar Planning / Activation touchpoints
Attend recurring channel meetings and update calendar in real timeManage ad hoc updates (especially Paid channel inputs)
Updated calendar filePDF + screenshot + link to file
Follow up on missing financial estimates (Window 7/8, LTOs, etc.)Update with revised 3+9 financials when availableEnsure coordination with Finance / Brand teams to keep file current
Calendar Program Summary View (One Pagers)Calendar Council notes trackersUpload and manage WeConnect 1 pagers:
Upload new window contentUpdate financials + channel strategy inputsAlign timing with system announcements Project DeliverablesDevelopment of Calendar Operations process 'Playbook' inclusive of:
Auditing all Calendar activities, tools, and communications Documenting all frameworks, processes, tools, meetings, and standardized communications for future use Strengthening the channel integration part of the process across marketing teams
Calendar Operations:
Own logistics for all recurring calendar forums:Prepare and distribute agendas in advance (via email/chat)Attend meetings and capture notes + action itemsTrack attendance for visibilityRoute notes for approval (Dhanya Balasubramanian/Elvira Teran) before distributionSend finalized recaps to broad distribution listsMeetings include:
Marketing Calendar Council (weekly)MLT Calendar Sub-Committee (weekly)Calendar Planning / Activation touchpoints
Calendar Operations:
Maintain the US National Calendar File Update programming, timing, and details across windows Populate channel support (Paid, Owned, Earned, etc.) via partner meetingsIncorporate updates from recurring syncs with channel leadsSupport cross-functional coordination:Attend recurring channel meetings and update calendar in real timeManage ad hoc updates (especially Paid channel inputs)
Calendar Operations:
Build and send the weekly national calendar emailConsolidate updates from Tuesday meeting → draft by ThursdayShare for review Final send by Friday noonEnsure deliverables include:Updated calendar filePDF + screenshot + link to file
Calendar Operations:
AOP Tracking + Financial Inputs (bi-weekly)Maintain AOP tracking file and inputs:Follow up on missing financial estimates (Window 7/8, LTOs, etc.)Update with revised 3+9 financials when availableEnsure coordination with Finance / Brand teams to keep file current
Calendar Operations:
Program Documentation & System ToolsMaintain and update:Calendar Program Summary View (One Pagers)Calendar Council notes trackersUpload and manage WeConnect 1 pagers:
Upload new window contentUpdate financials + channel strategy inputsAlign timing with system announcements Project DeliverablesDevelopment of Calendar Operations process 'Playbook' inclusive of:
Auditing all Calendar activities, tools, and communications Documenting all frameworks, processes, tools, meetings, and standardized communications for future use Strengthening the channel integration part of the process across marketing teams