Project Administrative Coordinator

Project Administrative Coordinator Arena Direct Hire - 5.0 Honolulu, HI Job Details Full-time $60,000 - $80,000 a year 20 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance Qualifications Computer operation Word processing Spreadsheets High school diploma or GED Attention to detail Typing Database software proficiency Full Job Description Job Summary We are seeking a highly organized and detail-oriented Project Administrative Coordinator to join our dynamic team. This role is essential in supporting project management activities through efficient document handling, data management, and administrative oversight. The successful candidate will ensure seamless coordination across project teams by maintaining accurate records, managing documentation systems, and facilitating communication.

PRIMARY FUNCTIONS & RESPONSIBILITIES

Is the primary project resource person, providing support on various electronic and data and communications systems and programs. At project startup, assist project to plan and organize by building submittal registers, closeout logs, electronic data filing systems, etc. Provide technical support to project team relating to Prolog or other project management database or software including electronic document management tools. Provide training as needed to project personnel including architects, consultants and subcontractors.

Coordinate document control:

Order and distribute plans to field Distribute plans to subcontractors electronically Make sure plan sets are in order Track RFI's and submittals. Make sure project engineers are properly logging information in Prolog. Run weekly logs to help project engineers get information up to date. Type RFI answers into software for record keeping. Changes Help with issuing Changes out to subcontractors Help prepare Subcontract Change Orders Route and track Subcontract Change Orders through the System. Responsible for managing information and various documents Help with tracking subcontract status (routing, OCIP, etc.) Help with OCIP administration Track subcontractor insurance certificates Collect documents for OAC meetings

KNOWLEDGE AND SKILLS USED

High school graduate or equivalent required Construction industry background/experience preferred. Self-motivated, detail-oriented communicator (both written and verbal form) with proven superior organizational abilities. Such abilities will require the handling of multiple tasks and prioritization of those tasks with minimum supervision, while maintaining confidentiality. Ability to deliver consistent performance under multiple pressures and demands. Must be computer-literate in word processing, spreadsheet and database applications and network communications and be proficient in appropriate project management software such as Prolog. We are hiring ASAP!!!!

Pay:

$60,000.00 - $80,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person