Project Coordinator

Summary:

The Project Coordinator supports Project Management in all aspects of project execution-from bidding and proposal creation to order management, delivery coordination, and on-site support. This role plays a critical part in ensuring smooth operations and customer satisfaction throughout the project lifecycle.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

High School Diploma or GED Minimum of three (3) years of experience in the foodservice industry and/or construction project support Ability to read and interpret blueprints and construction documents Strong organizational and multitasking skills with the ability to meet deadlines Excellent written and verbal business communication skills Proficiency in Microsoft Office Suite and the ability to learn industry-specific software (e.g., AutoQuotes, SAP) Ability to independently estimate project proposals

Preferred:

Experience with CAD, Revit, or hand sketching On-site construction experience, including field dimensioning, trade coordination, and site reporting A bachelor's degree in a related field is strongly preferred

ESSENTIAL DUTIES

Complete, order, and file project documents at project initiation Compile submittal books and owner's manuals for customers Collaborate with Project/Installation Management, General Contractors, and Sub-Contractors to ensure smooth project coordination Attend construction meetings as assigned Submit weekly project status reports to Project Managers and the Sales Team Perform field dimensioning as needed Maintain daily communication with the Project Team and provide regular updates Foster and maintain strong relationships with vendors, vendor reps, and customers Escalate equipment or installation issues promptly Assist with the delivery and installation of hoods, walk-ins, and kitchen equipment Instruct and monitor on-site trades for proper mechanical connections Work with the Project Manager and job site team to resolve punch lists and support closeout procedures Occasionally attend project turnovers to assist in the transition to ownership Coordinate with the Don Build Corporate team on accounting and billing compliance Support additional Don Build sales activities as needed Perform other duties as assigned Maintain accurate and organized project files Coordinate and track equipment shipments and deliveries Schedule and track installation work