Project Assistant

36310

BR Service Line:

Office Management/Administration Office Name:

Glendale Heights Job Description:

General Responsibilities Provide project delivery support including document control, project tracking, quality assurance, and administrative coordination to ensure a strong client experience. Support project and program managers with resource planning, scheduling, and coordination. Partner with financial analysts and accountants to track project timelines, budgets, contracts, proposals, and deliverables in applicable systems (e.g., TerraNet, CRM). Assist with drafting project reports, proposals, fee estimates, and change orders. Support Work in Progress (WIP), invoicing, and Accounts Receivable (AR) activities. Respond to Operations questions regarding client programs and internal systems. Document Control Manage and maintain project documentation in accordance with established quality standards and processes. Provide administrative and tracking support for Operations, National Accounts, or Sector programs. Maintain accurate project data including schedules, budgets, deliverables, and contract status. Project Delivery Support Provide regular updates to project and program leaders on project status, milestones, deliverables, and financials. Maintain and update project information in TerraNet, CRM, and other tracking tools. Support proposal development, project registration, and invoicing in collaboration with financial teams. Track project milestones, change orders, and contract documentation. Prepare portions of technical reports, drawings, and supporting documentation as directed. Coordinate with clients regarding report status and delivery timelines. Compass Delivery Focus Maintain and update project-level Compass data, as applicable. Support training and coaching for project teams to promote effective Compass use and enhance the client experience. General Follow all safety policies, participate in pre-task planning, and report safety concerns. Maintain quality standards across all projects. Perform additional duties as assigned.

Requirements:

High school diploma and a minimum of 2 years' related experience. Associate or bachelor's degree in related field preferred. Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable) Fluent in Microsoft Office applications. A valid driver's license with acceptable violation history may be required.

Exemption:

Non-exempt Requisition ID:

36310

BR Posting Title:

Project Assistant Employment Type:

Regular, Full Time City, State (Office Location):

Glendale Heights, IL About Terracon:

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement:

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Job Category:

Administrative State Salary Range Minimum:

24.50

State Salary Range Maximum:

34.50

Expected Salary Range:

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience.