Project Management Coordinator, Pediatric Infectious Disease

Job ID:

319248 Department

PED-INFECTIOUS DISEASES

(IN-PINF-IUINA) Department Information The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of Indiana University (IU) School of Medicine (IUSM) to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish. Job Summary The Division of Pediatrics Infectious Disease Research is seeking a Project Management Coordinator. The primary role of this position is to provide streamlined administrative support to faculty members and their laboratories. Department-Specific Responsibilities Coordinates daily operational activities for the division. Supports research and project initiatives by preparing documentation and facilitating effective communication among stakeholders. Maintains and updates divisional content on the IUSM website. Coordinates and executes special events, including guest lectures, seminars, and collaborative meetings. Provides administrative and operational support to faculty, staff, students, international trainees, and postdoctoral fellows. Assists with project coordination, including resource allocation, scheduling, and team communication. Develops and manages project timelines to ensure key milestones and deadlines are met; monitors progress and addresses complex issues as they arise. Ensures adherence to established project frameworks and maintains accurate, organized documentation for all initiatives. Drafts and edits correspondence; processes invoices; and maintains tracking tools such as spreadsheets and reports. Performs a wide range of administrative duties in support of research faculty and project operations. General Responsibilities Provides experienced assistance with project management activities, resource allocation, and communication. Develops a schedule designed to meet necessary deadlines and communicates with team members. Monitors project progress and handles highly complex issues that arise. Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project. Allocates tasks and assignments to lower-level appointed staff and monitors their performance. Performs a variety of administrative skills and prepares correspondence related to the project. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required 4 years of relevant experience. SKILLS Required Demonstrates project management skills. Proficient communication skills. Excellent collaboration and team building skills. Demonstrates time management and priority setting skills. Effective interpersonal skills. Ability to lead/manage others. Ability to drive multiple projects to successful completion. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Additional Information This position is not eligible for visa sponsorship. Work Location Indianapolis, Indiana Advertised Salary $45,000 - 50,000 per year based on a combination of experience, skill level, education, and training. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification Career Level:

Mastery FLSA:

Nonexempt Job Function:

General Administration Job Family:

Project Management Click here to learn more about Indiana University's Job Framework. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

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