Project Coordinator

Project Coordinator Covington, KY Job Details Full-time $40,000 - $50,000 a year 17 hours ago Benefits Paid parental leave Health savings account Paid holidays Disability insurance Dental insurance Paid time off Parental leave Vision insurance 401(k) matching Life insurance Pet insurance Qualifications Project team coordination Project reporting Record keeping Microsoft Excel Microsoft Outlook Associate's degree in communications Bachelor's degree in communications Workflow management (operations management method) Bachelor's degree in business Asana Administrative experience Client services Project management software Communications Appointment scheduling Document management Business Associate's degree Communication skills Entry level Under 1 year Time management Full Job Description Project Coordinator DeanHouston, one of the largest B2B marketing agencies in the US, is currently looking to add a Project Coordinator to our team. Role Summary As a Project Coordinator, you'll support the day-to-day execution of marketing projects by managing administrative tasks, maintaining project documentation, and ensuring teams stay organized and on schedule. This role is focused on coordination, tracking and follow-through. You'll work closely with Client Success Managers (CSMs) to keep projects moving efficiently and ensure nothing falls through the cracks. Responsibilities Project & Workflow Support Maintain and update project information in Workamajig and/or Asana Track project timelines, deadlines, budgets and task progress Ensure all project documentation is organized, complete, and up to date Follow established workflows and processes to support smooth project execution Assist in setting up projects, including timelines, tasks, and file structures Team Support & Coordination Schedule meetings and send calendar invites Share project updates, timelines, and task assignments as directed Follow up with team members on assigned tasks and deadlines Assist with organizing deliverables for internal review and final delivery Administrative & Operational Support Support CSMs by handling day-to-day administrative responsibilities Maintain organized records of project activities and communications Assist with routing approvals and tracking feedback Flag potential delays or missing information to the appropriate team members Communication & Reporting Provide regular project status updates to internal teams Communicate deadlines, updates, and changes clearly and accurately Track basic workflow metrics and project progress Ensure project communications are documented and accessible What Success Looks Like Projects are well-organized, documented, and easy for teams to navigate Deadlines and tasks are clearly tracked and communicated Teams receive timely follow-ups and reminders Administrative tasks are handled efficiently, allowing CSMs to focus on client relationships Workflow runs smoothly with strong attention to detail Qualifications 0-2 years of experience in an administrative, project support, or coordination role Strong organizational and time management skills High attention to detail and ability to follow established processes Ability to manage multiple tasks in a fast-paced environment Clear and professional communication skills Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) Preferred Qualifications Experience in a marketing, agency, or client service environment Familiarity with project management tools such as Asana or Workamajig Associate or bachelor's degree in business, communications, or related field DeanHouston Benefits We collaborate in person on Mondays and Fridays and offer the flexibility to work remotely one day per week between Tuesday and Thursday Paid time off and holidays Health, dental, and vision insurance package (PPO and HSA options) Paid parental bonding leave Company-paid life insurance 401K participation with a company match Company-paid short-term disability insurance Pet insurance Tools, training, and opportunities for career growth Salary Range The total target compensation for this role is $40,000 - $50,000 USD annually, commensurate with experience and internal equity.