Team Coordinator

Benefits:

Company parties Competitive salary Training & development Paid time off

Job Title:

Team Coordinator Position Overview The Team Coordinator plays a key role in keeping projects organized and running smoothly. This position supports Project Managers and Superintendents by handling scheduling, communication, and administrative tasks from the start of a job through completion for both the Mitigation and Reconstruction Teams. Key Responsibilities Schedule appointments and keep clients informed of any changes or delays Serve as the main point of contact between project managers, customers, insurance adjusters, subcontractors, and vendors Maintain accurate job records, including notes, estimates, invoices, and reports Handle billing and collections for deductibles, progress payments, and final balances Assist with required documentation such as permits, vendor paperwork, and insurance forms Dispatch crews for restoration or reconstruction work, including emergency calls Provide excellent customer service and clear communication throughout each project Qualifications Strong attention to detail and accuracy Ability to handle multiple tasks and meet deadlines Background in accounting principles (AP/AR, payroll), and/or Proven Accounting Software Proficient in Microsoft Excel and Word Ability to learn new accounting and office software systems Strong written and verbal communication skills Ability to handle confidential financial information with integrity Dependable and able to work independently with minimal supervision Ability to sit for extended periods at a desk or in a vehicle Comfortable using standard office equipment and computers Ability to lift up to 25 pounds Occasional bending, kneeling, or walking at job sites Ability to work around typical construction site conditions, including noise from equipment Experience & Education High school diploma or GED required (college degree preferred) 1-3 years of experience in project coordination (restoration or construction experience is a plus) Strong computer skills, including Microsoft Office (experience with Xactimate, QuickBooks, or similar software is a plus) Excellent communication and organizational skills Ability to manage multiple tasks in a fast-paced environment Valid driver's license and ability to visit job sites when needed Physical Requirements Ability to sit for extended periods at a desk or in a vehicle Comfortable using standard office equipment and computers Ability to lift up to 25 pounds Occasional bending, kneeling, or walking at job sites Ability to work around typical construction site conditions, including noise from equipment Work Environment & Schedule Full-time position Monday-Friday, 8-hour shifts Occasional overtime as needed Office-based role in

Smiths Grove, KY Inside Office:

90% and Collaboration on

Work Sites:

10% Salary Range and Benefits $40,000-$50,000 per year, based on experience Paid holidays 3 PTO day (after 90 days) 5 vacation days (after 90 days) Matching Retirement Life Insurance Additional Information Must be able to reliably commute or relocate to Smiths Grove, KY prior to start This is an at-will position