Administrative Project Coordinator

DESCRIPTION

As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

ACTIVITIES + RESPONSIBILITIES

Promote DDG's core values, both internally and externally, and comply with the DDG Company Manual Manage and screen all calls, direct accordingly-primary phone contact Schedule meetings as needed. Conference room coordination. Assist in team travel arrangements as needed. Receive, sort and deliver mail. Maintain filing system organization for respective teams and individual projects Assists department with transmittals and FedEx Set up proposals. Completing and submitting Expense Reports Shop drawing management Assist Survey organization as needed. Maintain deadline calendar and project status list for the civil department Schedule and coordinate internal lunch and learns and continuing education seminars Order and maintain office supplies Complete expense reports. Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents File, scan, and archive office files and project files General clerical tasks for project managers Help manage engineers individual continuing education records Assist PM's by drafting design proposals and amendments Maintain proposal tracking system Coordinate contract review for project managers Manage a construction administration email address to provide to architects/contractors to send submittals/RFIs/pay applications to for projects under construction Assist PM's in preparing punch lists documentation Work with PMs and APMs to develop a reusable file structure template w/ typical documents used on projects already saved in folders Pick Up/ Drop off project related documents from clients, municipalities, etc. Manage approval agencies permitting systems including project submittals, tracking reviews and approvals. Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates

QUALIFICATIONS

Associate degree in a relevant field, bachelor's degree preferred Experience as an administrative assistant preferred Knowledge of Office equipment, such as computers and printers Proficient in Microsoft Office suite Attention to detail, organization and problem solving skills Written and verbal communication skills

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Professional development assistance Referral program Ability to

Relocate:

Covington, LA 70433: Relocate before starting work (Required)

Work Location:

In person