Project Coordinator

Project Coordinator Framingham, MA Job Details Full-time 16 hours ago Benefits Paid parental leave Health insurance Dental insurance Tuition reimbursement Parental leave Vision insurance Employee stock ownership plan Sabbatical Qualifications Project team coordination Microsoft Word Filing Executive administrative support Purchase order management Mid-level High school diploma or GED Bidding project phase Construction document control Construction administrative experience Clerical experience Managing executive calendars Phone call management Construction documentation Construction project closeout Construction change order management Project stakeholder communication ProCore Under 1 year Travel planning Full Job Description

ABOUT YOU

Ready to experience a better way to build your career? ARCO hires only the best and brightest dedicated to providing our clients with superior solutions, cultivating our award-winning workplace culture, and driving success at all levels of the business. We are looking for an administrative professional to join our team of experts onsite at our office in Framingham, Massachusetts. Whether you are a career Admin or Executive Assistant, or a go getter looking to start a new career with a close-knit team, you will be given the tools to excel in your role, take on meaningful responsibilities, and experience why ARCO is truly the best place to build a career.

WHAT WE CAN OFFER YOU

At ARCO, we are committed to taking care of our greatest asset - our team. ARCO's best-in-class benefits and superior compensation are what set us apart from the competition and continue to attract top industry talent. Industry-leading performance-based bonus program 100% employer-funded ESOP to all associates Traditional and Roth 401k 1-month paid sabbatical after every five years of employment, plus $5,000 for travel 3 weeks of vacation 1-week paid volunteer leave each year and 100% charitable match Medical, dental, and vision insurance coverage 100% paid 12-week maternity leave Scholarship for associates' children up to $28,000 per child Tuition reimbursement for associates

A DAY IN THE LIFE

Support the project management team in all functions, specifically to ensure timely and professional communication between customers, design teams, subcontractors, suppliers, and internal departments Coordinate and administratively manage multiple ongoing projects at once. Prioritize projects including multiple deadline-driven deliverables for various teams, while maintaining accurate project documents for the duration of the project Assist with the preparation of bids as needed Assist in preconstruction activities, including setting up the project (drawings, scopes of work, reporting, and other required project documents) Collaborate with Project Managers to prepare submittals, purchase orders, and subcontract agreements, and provide directions to maintain compliance with project requirements Maintain project directory and a variety of computer and related files on assigned projects within Procore Create and process all subcontracts, purchase orders, change orders, etc., in Viewpoint Track subcontractor insurance certificates and compliance items Assist with closeout, including closeout documents Various general office administrative duties including answering phones, printing, mailing drawings, coordinating events, mail, support of Executives' travel, expenses, and scheduling

NECESSARY QUALIFICATIONS

This position is located in office in Framingham Must be proactive, internally motivated, team oriented, and adaptable 3-10+ years' of construction administration experience preferred, but not required. We will train you in construction Must be proficient in Word and Excel. Procore experience is a plus High school diploma or equivalent required

LEGAL DISCLAIMER

EOE, including disability/vets