Administrative Assistant/Project Coordinator

Job Title:

Administrative Assistant/Project Coordinator Location:

Annapolis, MD Employment Type:

Full Time Salary Range:

Based on Experience About the Role Designs Teams, Inc/McCrone Engineering is a leading civil & electrical engineering firm seeking a detail-oriented professional to serve as a vital link between our engineering teams, clients, and back-office operations. This role is unique—you will handle front-desk reception and daily mail distribution while also managing project-based billing, receivables and posting client receipts. Key Responsibilities

Engineering Billing & Collections:

Work In Progress (WIP) by preparing and issuing accurate client invoices. Help Project Managers prepare specialized engineering paperwork like RFI's, submittals, and change orders. Resolve billing holds in collaboration with PMs and handle professional collection calls for outstanding balances.

Official Notary Services:

Act as the offices Notary Public to authenticate signatures on vital documents

Front Office Management:

Answer multi-line phones with professional etiquette, screen inquiries for engineers and surveyors. Manage the daily intake and distribution of mail and packages. Order office supplies, coordinate office outings.

Requirements Notary Public Commission:

or eligibility and willingness to obtain one immediately.

Administrative Experience:

At least [5] years in an administrative role, preferably within an engineering or professional services environment.

Project Based Skills:

Proven experience with project-based knowledge, accounts receivable, or collections.

Software Proficiency:

Skilled in MS Office (Excel, Word); experience with industry software like Deltek Ajera is a major plus.

Detail-Oriented:

Exceptional ability to manage multiple project timelines simultaneously without losing track of administrative essentials. Benefits

• Comprehensive Medical, Dental, and Vision
• 401(k) Matching
• Company Paid Life Insurance
• Paid Vacation, Sick and Holidays
• Short and Long-Term Disability
• HSA and LSA Accounts
• Professional Development Opportunities

Notary Reimbursement Cost Pay:

$23.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance

Experience:

Administrative:

5 years (Required) Ability to

Commute:

Annapolis, MD (Required)

Work Location:

In person