Job Description
Administrative Assistant (Project Coordinator) SEA, Ltd. - 4.2 Baltimore, MD Job Details Full-time $26.50 - $31.25 an hour 6 hours ago Benefits Wellness program Health savings account Paid holidays Disability insurance Health insurance Dental insurance Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Computer operation Customer communication Microsoft Outlook Computer literacy Spreadsheets Content editing Administrative experience Desktop applications Document viewing software E-signature software Technical Proficiency Adobe Acrobat Full Job Description SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant for our busy engineering team, to work out of our growing Baltimore (Glen Burnie), office. This is a full time, in-office opportunity with an exceptional team! This role will involve administrative support for a small group of technical forensic engineers. Strong attention to detail, exemplary computer skills and team-oriented mindset are required for success in this role.
Essential Job FunctionsResponsibilities:
Provide proactive administrative support for various investigators by scheduling, tracking projects, taking notes and managing emails Responsible for document proofreading, letter composition and technical report production Maintaining and coordinating engineer's schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules, deadlines and travel Uploading images and documents to electronic files Handles verbal and written client communications Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge Ability to read through various documents and communication and pull out relevant information Ability to search legal dockets and other resources like Bloomberg, Lexis Nexus, etc. Maintains electronic office files and databases Spreadsheet creation, data entry and manipulation Manage meeting and lab exam scheduling, both in-person and virtually Provide back up support for performing conflict checks Serve as receptionist as needed Answer in-bound telephone calls Handle, request and follow up on receiving police and fire reports Assist with time and cost entry and reviewing of invoicing Download, upload and create share drive folders for communications with clients Regular and predictable physical presence in the office Position Requirements:
Bachelor's degree preferred but commensurate experience is considered Paralegal, Legal Assistant or Legal Secretary experience highly preferred High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign, Intapp, 3E and Concur A minimum of five (5) years of professional office experience Proactive approach to workflow Ability to pivot between tasks as priorities change quickly Ability to perform essential functions in a cyber-secure environment Excellent writing skills and proofreading skills Strong attention to detail Must have strong organizational, interpersonal, communication, time management and multi-tasking skills Physical Requirements:
Ability to lift 20 lbs. Ability to communicate with colleagues and clients Ability to answer phones Ability to maneuver around the office Ability to file folders Ability to use a computer/keyboard Benefits:
Two medical plan options Dentalvision coverage 401(k) with company match Paid vacation, sick days and holidays Company-paid STD, LTD and life insurance Compensation for this role is estimated to be approximately $26.50-$31.25 per hour. Please note that the salary range listed represents a reasonable estimate at the time of posting and does not constitute a promise of compensation. Actual pay will be determined based on factors such as the scope of the role, education, experience, knowledge, skills, abilities, geographic location, internal equity, and market alignment. SEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.
