Project Coordinator

Position Summary The Project Coordinator supports day-to-day PMO operations across multiple programs and projects by managing documentation, assets, and deliverables to ensure accuracy, timeliness, and accountability. This role compiles data for reports, maintains inventory and asset records, assists with process documentation and technical writing, and coordinates the flow of information across teams. The Project Coordinator also supports meeting logistics, stakeholder communication, and administrative tasks that help keep projects organized and running smoothly. This position works closely with project managers, technical teams, and leadership to maintain structure and consistency in a fast-paced environment. The role requires someone who is detail oriented, proactive, and comfortable working both independently and as part of a cross-functional team. Flexibility to support onsite activities and occasional travel is expected. We are looking for someone who thrives on organization, clear communication, and strong follow-through and who is committed to supporting quality and coordination across a corporate PMO. Core Competencies Highly organized with strong time management and follow-through Sharp attention to detail and accuracy in documentation and reporting Strong decision-making and problem-solving skills Effective interpersonal communication and collaboration across teams and stakeholders Proficient in Microsoft 365 and project coordination tools (Excel, SharePoint, Teams) Skilled at balancing multiple priorities in fast-paced, dynamic environments Clear, professional written and verbal communication Commitment to professionalism, accountability, and continuous improvement Key Responsibilities & Essential Duties Support deliverables tracking and reporting, compiling data and preparing regular status summaries for management. Maintain and track assets, inventory, and equipment records to ensure accuracy and accountability. Assist with process documentation, standard operating procedures (SOPs), and updates to project templates and forms. Provide technical writing and document formatting support to ensure clarity, consistency, and compliance with established standards. Record meeting minutes, capture action items, and track follow-up to ensure completion and visibility. Coordinate schedules, logistics, and communications for meetings, deliverables, and reporting cycles. Collaborate with team members, stakeholders, and leadership to support project planning and documentation workflows. Maintain organized document repositories and version control within SharePoint or other content management systems. Provide administrative support to PMO leadership, including correspondence, scheduling, and document preparation. Contribute to a culture of professionalism, accuracy, and continuous improvement within the PMO. Other duties as assigned.

Qualifications Required:

Bachelor's degree in Business, Information Technology, Communications, or a related field, or equivalent experience 3+ years of project coordination or administrative support experience in a professional or corporate environment Proven ability to coordinate tasks, teams, and deliverables across multiple stakeholders Strong written, verbal, and presentation skills, with experience preparing materials for leadership and clients Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, SharePoint) Experience with asset or inventory tracking, document control, and reporting Excellent organization, time management, and attention to detail Demonstrated interpersonal skills, professionalism, and ability to work with all levels of management Strong problem-solving and decision-making skills in fast-paced environments Knowledge of reporting and data compilation using Excel and Microsoft 365 Nice to

Have:

Experience supporting IT service delivery, PMO, or government contracting environments Familiarity with ServiceNow, project tracking tools, or asset management systems Experience managing SharePoint sites, document repositories, or content libraries Familiarity with emerging technologies such as AI, automation, and an interest in applying them to improve PMO processes. Exposure to process documentation or quality assurance practices Understanding of Section 508, records management, or accessibility standards Demonstrated initiative in improving documentation, workflows, or coordination processes Required Clearances/ Certifications Must be able to acquire Public Trust Clearance Must be able to pass a SAMHSA Drug Screening Test Work Environment / Location Expectations 100% onsite Standard office environment with occasional lifting of IT equipment (up to 25 lbs) Moderate travel within the Washington D.C. metro area required (~25%) Benefits Medical, Dental and Vision Coverage 401(k) Matching PTO