Project Coordinator (Residential) / Nor-Son Custom Builders, Inc.

Job Summary The Project Coordinator will support multiple team members and provide contract and financial management support from the beginning to the end of construction projects while maintaining a high level of customer service. Duties/Responsibilities Provide administrative support to project team. Responsible for all contractual and administrative procedures including project set-up, invoicing, project closing processes and all paperwork related to the project. Enter subcontractors and suppliers into systems, set up contracts and vendor files electronically and maintain accurate computer files. Review vendor invoices prior to project manager approval. Verify contract totals for sub-contractors and material purchase orders. Prepare and track change orders and proposal requests. Prepare Operations & Maintenance Manuals for owners. Assist with permit applications. Assist in the bidding/estimating process by acquiring necessary bid documents, plan distribution, making phone calls to subcontractors, sending out an invitation to bid on each project. Draft proposal letters, as necessary. Manage call lists and follow-up, invitations to bid, distribution of plans and specifications, maintaining plan-holders lists, and participation in bid day (opening bids, typing of bid tabulations, etc.). Verify contracts meet insurance and any other contract requirements. Archive jobs, organize and plan meetings, prepare meeting minutes. Responsible for verbal and written communication with client/owner, architect, subcontractors, project superintendent and other internal and external resources to ensure the highest levels of customer satisfaction are maintained. Proficiently utilize all aspects of the company database and filing systems and adapt to new procedures when required. Qualifications Minimum Qualifications Two years' administrative and customer service experience. Accounting experience. Strong attention to detail, effective problem-solving skills, and efficient organizational Proficiency in Microsoft Office. Excellent verbal and written communication skills and customer service skills. Ability to work effectively with others with a high level of professionalism. Ability to work independently and multitask in a fast-paced environment. Preferred Qualifications Working knowledge of construction management software, such as Builder Trend and/or Procore, PDF Systems, and Sage/Timberline accounting software. Working Conditions/Physical Requirements While performing the duties of this job, the employee is not exposed to extreme conditions. Ability to work in an office environment with sedentary to light physical strength requirements occasionally exerting up to 20 lbs. Remains in stationary position most of the time. Travel Requirements Travel may be required. Nor-Son offers a rewarding place to work with an extensive benefits package including family health and dental insurance, life insurance, paid time off, 7 1/2 paid holidays, 401(k) with company match, and much more! Nor-Son Custom Builders, Inc. is an Equal Opportunity Employer. Nor-Son Custom Builders, Inc. has not, and will not, discriminate for or against any employee or applicant for employment on the basis of race, (including traits associated with race, such as hair texture and hair styles (e.g., braids, locs and twists) color, religion, creed, age, sex (including pregnancy, lactation, childbirth or related medical conditions) , national origin, ancestry, marital status, pregnancy, familial status, disability, membership or non-membership in a labor organization, sexual orientation, gender identity, genetic information, membership or activity in a local human rights commission, complaining in good faith to the Employer or to a public authority, lawful requests for access to or to make written submissions to one's personnel file, status with regard to public assistance, or any other characteristic protected under local, state or federal statute, ordinance or regulation. Employees and applicants will be evaluated solely on the basis of their conduct, their compliance with the Company's policies, practices and legitimate expectations, and their performance and experience. Nor-Son Custom Builders, Inc. is committed to reasonably accommodate qualified disabled applicants and employees, including pregnant employees. Each applicant and/or employee will be evaluated on an individual basis with respect to his/her ability to perform the functions of a particular job. Disabled applicants and employees, who are otherwise qualified, may propose any necessary, reasonable accommodation to Nor-Son Custom Builders, Inc. which would enable them to perform the essential functions of their position. Nor-Son Custom Builders, Inc. will attempt to reasonably accommodate the disability, unless doing so would cause an undue hardship to the Company. Family and Medical Leave Act (FMLA) Know your Rights (EEOC) Employee Polygraph Protection Act (EPPA)