Project Coordinator

Project Coordinator Keen Building Company Charlotte, NC Job Details Full-time $50,000 - $58,000 a year 7 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Vendor relationship building Customer communication Microsoft Outlook Interpersonal skills Customer service QuickBooks Contracts Full Job Description Project Coordinator - Luxury Custom Home Builder Charlotte, NC | Full-Time | $50-58k | Benefits Available Keen Building Co. builds architecturally distinctive, high‑end custom homes across Charlotte's premier neighborhoods. We're hiring a Project Coordinator to keep our projects running flawlessly - from pre-construction through closeout. If you thrive in a fast-paced environment and love bringing order to complex builds, this role is for you. Why This Role Matters You'll be the operational backbone of each project—owning documentation, communication, scheduling, and financial tracking so our Project Managers can focus on delivering exceptional homes. What You'll Do

• Maintain contracts, drawings, permits, RFIs, submittals, and closeout packages
• Coordinate meetings, site visits, inspections, and design selections
• Track schedules in Buildertrend and flag delays early
• Input project data into Buildertrend + QuickBooks; support CPA with bookkeeping questions
• Draft subcontract agreements and ensure all insurance/tax docs are current
• Support billing, payables, receivables, and job-cost analysis
• Build strong relationships with vendors, subcontractors, and clients
• Assist with onboarding and mentoring new team members What You Bring
• 3-5 years in residential construction, remodeling, or custom homebuilding
• Ability to read plans + interpret project documentation
• Experience with Buildertrend, QuickBooks, Excel, Google Suite, Asana, Outlook
• Strong organization, follow-through, and communication
• Ability to manage multiple active projects with shifting priorities
• High-touch customer service mindset What Success Looks Like
• Documentation is accurate, complete, and accessible
• Schedules stay current and issues are identified early
• Buildertrend + QuickBooks data is clean and reliable
• Clients and subcontractors receive timely, professional communication
• Project Managers spend less time chasing details and more time leading builds What We Offer
• $50-58K base salary
• Medical, dental, vision
• 401(k) with employer match
• PTO + paid holidays
• Opportunity to support some of Charlotte's most iconic custom home projects Equal Opportunity Statement Keen Building Co.

is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay:

$50,000.00 - $58,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Do you have at least 3 years of experience in residential construction, remodeling, or custom homebuilding? Yes No Are you proficient in Buildertrend and QuickBooks for project tracking and financial entry? Yes No Can you read construction plans and interpret project documentation such as permits, RFIs, and submittals? Yes No Do you have experience managing project documentation such as contracts, insurance/tax documents, submittals, and closeout packages?

Yes No Work Location:

In person