Project Coordinator

We are looking for a detail-oriented Administrative Assistant to support construction-related projects in New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing administrative coordination with project support in a fast-paced environment. The person in this role will help keep project activities organized, support scheduling and travel needs, and maintain clear communication across teams and clients.

Responsibilities:

• Coordinate domestic travel arrangements for team members, including airfare, lodging, and ground transportation, while keeping plans aligned with company guidelines and cost expectations.
• Respond quickly to itinerary updates and unexpected travel disruptions to minimize delays and keep team members on schedule.
• Support project managers with day-to-day coordination tasks throughout the full project lifecycle, from kickoff through closeout.
• Monitor project schedules, follow up on milestones, and help track deliverables to keep assignments moving forward.
• Organize and maintain project records such as reports, documentation, and meeting summaries for accurate reference and reporting.
• Serve as a communication link between internal departments and clients to promote timely updates and smooth project execution.
• Manage calendars, arrange meetings, and coordinate logistics needed for project discussions and team activities.
• Provide administrative assistance including data entry, document handling, and general office support tied to construction project.