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Project Coordinator (Event Management)
Job
FIRST
Jersey City, NJ (In Person)
$61,262 Salary, Full-Time
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Job Description
Project Coordinator (Event Management)
Your Contributions
What You Would Get To Do:
The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients. Responsibilities include supporting event logistics, budget tracking, registration, transportation, food & beverage, and onsite staffing. This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals.Your Contributions
- Responsible for supporting the planning and execution of virtual, in-person and hybrid events
- Support events from creative concept and development through initial briefing to reconciliation including but not limited to, budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events
- Support other team members with event management and onsite execution
- Keep team members and internal stakeholders well informed of all relevant logistical information
- Create timely and effective communications as often as needed
- Work with the team to ensure adnce to client standards of operations
- Responsible for accurate and timely budgeting, invoicing and reconciliation of events
- Share knowledge of best practice regarding new suppliers, services, and venues
- Always look to integrate best practices and raise the bar at each event
- Be proactive with ideas and creative solutions What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact recruitingfirstagency if you need an accommodation at any stage of the recruitment process.
- 1-2+ years of experience including entry level meeting planning and supporting a team
- Bachelor's Degree preferred
- Proficient with Microsoft Office applications such as PowerPoint and Excel
- Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
- Creative problem solver, resourceful, and a team player
- Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail
- Calm and flexible approach to handling the pressure and stress of ever-changing demands
- Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
- Ambitious, proactive, and flexible when dealing with ever-changing situations
- Willing to travel when required
- Demonstrated ability to collaborate with colleagues at all levels
- Highly motivated, able to work independently
ADMINISTRATION & GENERAL
- Work intelligently and ensure that Managers are aware of problems or issues which negatively affect productivity
- Strict and accurate adnce to company's time tracking policies and systems
- Work on ad hoc requests from clients as required
- Assume responsibility for own environment, ensuring adnce to health and safety policies while having clean smart surroundings
United States Residents:
The base pay for this position ranges from $56,988 to $65,536. This role is also eligible for an annual discretionary bonus.- Requires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary
- Requirement to be onsite at domestic events, and may require international travel when necessary
- Requires the ability to lift / move up to 30 pounds when necessary
- Essential physical requirements including standing, sitting, typing, handling of materials including lifting / moving items #LI-KM3 #LI-Hybrid FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.