Project Coordinator

Construction Project Coordinator - Job Description The Construction Project Coordinator supports multiple active construction projects by managing documentation, coordinating project communications, and assisting with project financial and administrative tasks. This role ensures that project records are accurate, organized, and up to date, while helping the project team maintain schedules, track budgets, and manage compliance requirements in a fast-paced, high-volume environment. Responsibilities Manage and maintain project documentation, ensuring all records are accurate, organized, and current within construction management (CM) software. Prepare and distribute standard project status reports for the project delivery team, client, and internal stakeholders, including updates on status, budget, schedule, and risks. Coordinate and schedule project meetings, including internal team meetings and client-facing meetings, and support execution of the overall project communication plan. Document and distribute meeting minutes, capturing key decisions, action items, and follow-ups, and ensure timely communication to relevant stakeholders. Assist with project administration deliverables such as budget tracking, schedule updates, move management activities, and project closeout documentation. Coordinate and obtain vendor quotations, ensuring all pricing and proposal information is collected, organized, and routed for review and processing. Support invoicing and billing activities for projects by gathering required documentation, verifying accuracy, and assisting with tracking and processing. Organize and track construction documentation, including Requests for Information (RFIs), Change Orders, and Submittals, within CM software and shared systems. Support compliance and job start-up activities by gathering and organizing Certificates of Insurance (COIs), pre-qualification forms, and safety-related documentation. Assist with document control processes to ensure all project documents are properly filed, version-controlled, and distributed to the appropriate parties. Use Microsoft Office tools, particularly Excel, to maintain logs, trackers, and reports related to project documentation, budgets, and schedules. Collaborate closely with project managers, coordinators, and field teams to ensure smooth project administration and timely resolution of documentation issues. Essential Skills Proven experience with invoicing and billing on construction projects. Hands-on experience organizing and managing construction documentation, including RFIs, Change Orders, and Submittals, within construction management (CM) software. Experience supporting compliance and job start-up activities, including gathering and organizing COIs, pre-qualification documents, and safety-related items. Strong project coordination and project administration skills in a construction environment. Proficiency with document control processes and tools. Proficiency in Microsoft Office, including strong skills in Microsoft Excel. Ability to schedule and coordinate project meetings and maintain related documentation. Strong organizational skills with the ability to manage high volumes of documentation across multiple concurrent projects. Clear written and verbal communication skills for preparing reports, meeting minutes, and project correspondence. Ability to work effectively in a fast-paced environment with shifting priorities. Job Type & Location This is a Contract to Hire position based out of Matawan, NJ. Pay and Benefits The pay range for this position is $25.00 - $36.05/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Matawan,NJ.

Application Deadline This position is anticipated to close on May 4, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.