Proposal & Project Manager, Sponsored Projects Services

Posting Details Position Information Fiscal Year 2025-2026 Position Title Proposal & Project Manager, Sponsored Projects Services Classification Title Administrative Staff Assistant IV Department Sponsored Research Administration Posting Number R250206 Posting Link https://www.ubjobs.buffalo.edu/postings/60523 Employer Research Foundation Position Type RF Professional Job Type Full-Time Appointment Term Salary Grade E.4 Posting Detail Information Position Summary Sponsored Projects Services ( SPS ) within the Vice President for Research and Economic Development division at the State University of New York at Buffalo is searching for Proposal & Project Managers ( PPM ). This role is pivotal in offering hands-on support to the University's researchers in completing grant and contract applications for sponsored projects (e.g., research, service, training, development). You will serve as the principal research administrative resource and contact between investigators, external agencies, and internal offices. This position, at its core, is a project management role. Candidates for this position should excel in time management and possess robust communication skills, with the capability to maintain composure in dynamic, high-pressure situations. The role demands proficient problem-solving abilities and the capacity to handle a variety of projects and requests within tight deadlines. The ideal candidate will be an agile, self-motivated individual who can manage a consistent workload effectively. Responsibilities include, but are not limited to, the following: Independently oversee and manage university research funding proposal requests from initiation to completion including organization of all resource materials and compliance with internal and external requirements, including deadlines. Autonomously managing a portfolio, collaborating with various researchers and funding agencies. Excel in coordinating with research administration colleagues, other internal research administration offices, external sponsors, and research teams from across the University to ensure seamless communication and alignment of objectives. Analyze federal, industry, and non-profit sponsor funding opportunities and ensure funding proposals align with external sponsor and internal UB budget requirements. Ensure institutional compliance with federal, state, agency and other applicable governing regulations, policies and procedures concerning sponsored research. Demonstrate a commitment to staying informed and up to date with sponsor and university policies, guidelines, and procedures. This includes a proactive approach to ensuring adherence to all relevant regulations, and the ability to incorporate any changes into daily operations seamlessly. Work in close partnership with the budget specialist to review and coordinate budget and the budget justification ensuring it supports the project objective.

Interpersonal Skills:

Communication:

Exhibits strong written and verbal communication skills with the ability to convey complex information.

Relationship Building:

Maintains positive relationships with internal and external stakeholders through clear and effective communication.

Service Orientation:

Commits to internal and external customer service and satisfaction.

Stakeholder Management:

Adaptable in approach to meet the specific needs of researchers, funding agencies, and internal offices.

Project Coordination:

Proficiently coordinates multiple projects simultaneously with a focus on prioritization. Successfully manages tasks autonomously, meeting tight deadlines, and ensuring project success.

Data Analysis:

Exhibits analytical skills in evaluating data related to funding opportunities and project performance. Prepares comprehensive reports to inform decision-making processes and enhance project outcomes.

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Our benefits , where we prioritize your well-being and success to enhance every aspect of your life. Being a part of the University at Buffalo community. As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status. Minimum Qualifications Bachelor's degree and 3 years of experience, or an equivalent combination of education and experience Ability to thrive in a diverse, deadline-driven environment Proven independence and initiative Skilled in navigating business systems and electronic documents Keen attention to detail and the capability to work with a high degree of accuracy Proficiency in Adobe and Microsoft Office Preferred Qualifications Physical Demands Driving Requirements This position does not drive a university owned vehicle Salary Range $70,000 - $75,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours 8:30 a.m. - 5:00 p.m. Campus North Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name Stacey Brown Contact's Pronouns Contact's Title HR Assistant Contact's Email sabrown7@buffalo.edu Contact's Phone 716-645-4492 Posting Dates Posted 12/30/2025 Deadline for applicants Open Until Filled Date to be filled References Number of references required 3 Reference Cutoff Date Instructions to Applicant Supplemental Questions Required fields are indicated with an asterisk (•). • Please indicate your current employment affiliation with the University at Buffalo. Faculty Faculty Student Association (FSA) Research Foundation Employee State Classified State Professional UB Foundation TA/GA Student No Current Employment Affiliation • How did you first hear about this employment opportunity? AcademicKeys.com CareerExposure.com CareerWomen.com Chronicle of Higher Education DiversitySearch.com GoogleJobs.com HERCjobs.org HigherEdJobs.com IMDiversity.com Indeed.com LinkedIn.com MBACareers.com Conference Personal Referral UBJobs.buffalo.edu Other Documents Needed To Apply Required Documents Cover Letter Resume Optional Documents