Project Support Coordinator

We are looking for a detail-oriented Project Support Coordinator to join our team in Kingston, Rhode Island. In this long-term contract position, you will play a vital role in supporting project activities, managing schedules, and ensuring smooth communication between stakeholders. This role offers an opportunity to contribute to a dynamic project environment while showcasing your organizational and coordination skills.

Responsibilities:

• Maintain and update the project calendar to track key milestones, deliverables, and deadlines throughout the implementation lifecycle.
• Schedule and coordinate recurring meetings, workshops, and user acceptance testing sessions, ensuring efficient planning and resource availability.
• Identify and resolve potential conflicts in scheduling, collaborating with team members and stakeholders to align priorities.
• Facilitate logistics for meetings and events, including reserving rooms, setting up virtual meetings, and ensuring equipment readiness.
• Create and distribute high-quality presentations and documentation for stakeholder meetings, executive briefings, and project updates.
• Record and organize meeting minutes, decision logs, and other critical project documentation in a centralized repository.
• Ensure timely communication of agendas, action items, and updates to all relevant stakeholders.
• Support the development of visual aids and materials using tools such as PowerPoint and Excel.
• Provide administrative and coordination support to project managers and team leads as needed.
• Monitor attendance and follow up with participants to ensure engagement in project activities.