Project Manager

Project Manager at Gilbert Project Manager at Gilbert in Oyster Bay, New York Posted in 2 days ago.

Type:

full-time

Job Description:

Company Overview At Gilbert, we create exceptional architectural interiors and immersive trade show environments for high-end luxury retail brands. As a boutique firm known for craftsmanship, creativity, and white-glove service, we thrive on turning complexity into beauty. Every project has many moving parts-and every detail matters. Position Summary We are seeking a highly organized, strategic, and proactive Project Manager to take full ownership of assigned projects-from pre-construction through final delivery. This role is responsible for managing project scope, timelines, deliverables, budgets, and most critically, ensuring on-time, high-quality delivery and client satisfaction. The ideal candidate combines strong project management fundamentals with critical thinking, attention to detail, and the ability to think several steps ahead. This is not a transactional role-we're looking for a partner who will lead projects strategically and collaboratively.

Key Responsibilities Lead Full Project Lifecycle:

Drive end-to-end execution of assigned projects, ensuring all milestones, deliverables, and expectations are met or exceeded.

Own Scope, Schedule & Budget:

Define, manage, and monitor project scope, schedule, deliverables, and budget. Identify scope creep, proactively address roadblocks, and course-correct as needed.

Create and Maintain Project Schedules:

Develop and manage detailed project timelines using Gantt charts or similar tools. Hold all internal and external stakeholders accountable to deadlines.

Material Take-Offs:

Perform material take-offs from design drawings and specifications to accurately estimate required materials and support procurement.

Client Communication & Satisfaction:

Serve as a primary point of contact for clients throughout the project. Anticipate needs, manage expectations, and ensure a premium client experience.

Travel & Site Surveys:

Travel to client sites as needed for pre-construction site surveys, installation coordination, and on-site project oversight.

Cross-Functional Leadership:

Host regular meetings with internal teams (Design, Drafting, Fabrication, Account Management, etc.) to ensure alignment and address open issues proactively.

Strategic Problem Solving:

Anticipate issues before they arise. Make informed decisions quickly and communicate effectively to keep projects moving forward.

Documentation & Detail Management:

Maintain accurate and up-to-date project documentation, including RFIs, change orders, schedules, meeting notes, and material submittals.

Procurement & Vendor Coordination:

Ensure timely procurement of materials and services. Coordinate with external vendors to meet production and installation timelines.

Quality & Delivery Oversight:

Partner with internal teams to ensure quality control throughout the build process and during installation. Oversee site readiness, logistics, and punch list resolution. Required Qualifications 5-10 years of experience managing custom fabrication, retail interiors, trade show environments, or high-end commercial construction projects Demonstrated experience delivering projects on time, within budget, and to client satisfaction Strong material quantity take-off skills and blueprint reading capability Ability and willingness to travel to job sites and client locations as project needs dictate Proficiency with project scheduling tools and Gantt chart creation Exceptional project planning, time management, and prioritization skills Strong strategic thinking, with a proactive and solutions-oriented mindset Excellent communication, interpersonal, and leadership skills Highly detail-oriented with the ability to manage multiple priorities simultaneously Proficiency in Microsoft Office Suite and AutoCAD; familiarity with project management software/tools (e.g., Smartsheet, Monday.com, or similar) PMP certification a plus but not required Travel as needed to client sites