Project Manager

Project Manager at Roos Advisors Project Manager at Roos Advisors in Woodside, New York Posted in 3 days ago.

Type:

full-time

Job Description:

Job Overview The Project Manager is responsible for the overall planning, coordination, and financial management of assigned construction projects from preconstruction through closeout. This role serves as the primary point of accountability for project performance, ensuring projects are delivered safely, on schedule, within budget, and in accordance with contract documents and company standards. The Project Manager leads the project team in collaboration with the Field Superintendent and oversees all administrative, financial, and contractual aspects of the project. Success in this role requires strong leadership, organization, financial acumen, and proactive problem-solving. Core Accountabilities Project Planning & Financial Management Schedule Oversight & Risk Mitigation Contract Administration & Documentation Subcontractor & Vendor Management Client Communication & Relationship Management Project Team Leadership & Coordination Roles & Responsibilities Project Planning & Execution Lead projects from preconstruction through closeout, establishing clear scopes, budgets, schedules, and execution plans. Collaborate with preconstruction, estimating, and field teams to ensure smooth project handoff. Develop and maintain project budgets, cost forecasts, and cash flow projections. Communicate with building landlord groups and other owner's representatives when one is existing on a project Coordinate and work with architects, engineers, expeditors and all design consultants on any given project. Financial & Cost Control Manage all project financials, including buyout, change management, cost tracking, and forecasting. Review subcontractor pricing and negotiate change orders on projects, negotiate contracts, and issue purchase orders and subcontracts. Track and manage change orders, ensuring timely pricing, approval, and documentation. Protect project margins through disciplined cost control and early issue identification. Review field progress with superintendents to track general condition spend and overall project timelines. Schedule & Risk Management Develop and monitor project schedules in collaboration with the Field Superintendent. Identify schedule risks, scope gaps, and constructability issues early and implement corrective actions. Proactively manage risk related to cost, schedule, quality, and client expectations. Proactively review lead times from subs and ensure submittals are being submitted early. Contract Administration & Documentation Administer prime contracts and subcontracts in accordance with contractual requirements. Manage RFIs, submittals, meeting minutes, and project correspondence. Ensure all project documentation is complete, accurate, and timely. Hold weekly calls with client, architect, and building management to review project progress and outstanding items needing attention. Subcontractor & Team Management Lead subcontractor procurement, coordination, and performance management. Hold subcontractors accountable to the contract scope, schedule, quality, and safety requirements. Partner closely with Field Superintendents to ensure alignment between office and field execution. Client & Stakeholder Communication Serve as the primary point of contact for clients, consultants, and stakeholders. Lead project meetings and provide clear, consistent project updates. Manage client expectations and resolve issues professionally and proactively. Closeout & Project Completion Oversee project closeout activities, including punch lists, inspections, turnover documentation, and final billing. Ensure projects are closed out efficiently and in compliance with contract requirements. Capture lessons learned to improve future project execution. Leadership Expectations Act as an owner's representative for every assigned project. Maintain a high level of accountability, organization, and attention to detail. Communicate clearly, proactively, and professionally with all stakeholders. Promote a culture of planning, foresight, and disciplined execution. Support and reinforce company standards, systems, and values.