Advancement Process Coordinator

Biblical Principles and Expectations:

All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further Malones mission to provide students with an education based on biblical faith in order to develop men and women in intellectual maturity, wisdom, and Christian faith who are committed to serving the Church, community, and world. I. University OverviewMalone strives to provide an education that produces graduates with a love of truth and a vibrant, mature faith. Our intent is that students attain the wisdom, knowledge, and skills necessary to serve, engage, and transform the communities in which they live and work. To this end, we provide the curricular and co-curricular context in which to pursue the following educational goals: Understand and critically engage those bodies of knowledge and cultural influences that have shaped the world; Understand the biblical, historical, and theological foundations of the Christian faith; Think critically and creatively and communicate effectively in multiple contexts; Attain expertise in at least one profession or academic discipline and lay the foundation for meaningful work or further studies at the graduate level; and explore the implications of the Christian faith for all areas of living, including intellectual, spiritual, and community pursuits.

II. University ExpectationsMaintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus ChristFaithfully upholds Malone in prayerParticipates in community worship as schedule permitsDemonstrates behavior aligned with Malones Mission, Foundational Principles, Doctrinal Statement and its Communitys General PrinciplesEffectively represents Jesus Christ to those within both personal and professional spheres of influence III. Job SummaryThis position is responsible for managing and improving various processes that meet the Advancement Office needsIV. Essential Duties and ResponsibilitiesThe Advancement Process Coordinator analyzes, streamlines, and oversees daily operational workflows to maximize efficiency and ensure compliance with organizational proceduresActs as a liaison between teams, implementing improvements, troubleshooting, and supporting project lifecycles

Workflow Optimization:

Analyze current processes and suggest improvements to increase efficiency and reduce costs

Process Oversight:

Ensure daily operations follow established procedures and documentation

Coordination & Communication:

Facilitate collaboration between departments.

Issue Resolution:

Address bottlenecks, technical issues, or procedural roadblocks.

Data & Documentation:

Maintain records, prepare performance reports, and support project documentation.

Compliance:

Ensure adherence to quality, and company policiesProcesses that would be managed (but are not limited to): Prospect Research Prospect Management Grants Proposal Management Scholarship Management (sending out scholarship reports, helping coordinate student thank you and donor connections) Events Submission ManagementV. Knowledge, Skills and AbilitiesDemonstrated ability to collaborate with a wide range of people and culturesAbility to problem-solve and initiate/implement projects independentlyAbility to master new computer-based systemsExcellent verbal and written communication skillsProficient in Microsoft Office Suite and related softwareExtremely organized and detail-orientedExcellent project management skills and ability to prioritize work and resourcesAbility to meet deadlines Ability to coordinate multi-faceted projects with minimal supervision and high initiative in a deadline-driven environmentStrong analytical, problem-solving, and interpersonal skillsAbility to maintain a high level of professionalismVI. Education and ExperienceBachelors degree in business or related fieldExperience in higher education is a plusStrong analytical, problem-solving, and interpersonal skills.

VII. Working Conditions / Physical DemandsWork is typically performed in a conventional office environmentA current, valid drivers license is requiredSome local/regional travel will be requiredOccasional evening and weekend work is required when necessary