Office / Construction assistant

Overview Office / Construction Assistant Civil West Construction -

Salem, OR Pay:

DOE | Full-Time Civil West Construction is growing, and we're looking for the right person to grow with us. We're hiring an Office / Construction Assistant to support our team in both office operations and project coordination. This is a key role inside a fast-moving heavy civil contractor working on public infrastructure throughout Oregon and Washington. This position is perfect for someone organized, dependable, and hungry to build a long-term career in construction administration and project support. If you enjoy staying organized, helping teams move work forward, and being involved in real projects that impact cities and communities, we want to meet you. This is more than an office support role. You'll work closely with leadership, estimators, field teams, subcontractors, and clients while learning how heavy civil projects come together from start to finish. There is a lot of room for growth here. As Civil West continues expanding, this role can grow into project coordination, contract administration, office management, estimating support, or other leadership opportunities for the right person. What you'll do: Support daily office operations and help keep projects organized Assist with project files, contracts, permits, and documentation Help with scheduling meetings, inspections, deliveries, and subcontractor coordination Answer calls, manage emails, and communicate professionally with clients and vendors Assist with document tracking through Microsoft Office, Google Workspace, and construction software Support accounting tasks including invoices, tracking paperwork, and job cost support Help estimators and project managers stay organized on active and upcoming work Assist with internal systems as we continue growing and improving operations Be a team player and jump in where needed to keep things moving What we're looking for: Strong organization and attention to detail Clear communication and professional attitude Ability to prioritize tasks and work in a fast-paced environment Comfortable using computers and learning new systems quickly Microsoft Office and Google Workspace experience preferred Construction office or administrative experience is a plus QuickBooks experience is a plus Experience reading plans or exposure to construction/project coordination is a plus Bilingual is a plus

Why Civil West:

Fast-growing heavy civil contractor and prime contractor Opportunity to work on meaningful public infrastructure projects Direct exposure to leadership and real project operations Team-focused environment where your work matters Strong long-term growth opportunities as the company expands Competitive pay based on experience Drug-Free Workplace Policy Civil West Construction is committed to maintaining a safe, professional, and drug-free workplace. This position requires successfully passing a pre-employment drug screening as a condition of hire. Civil West Construction also maintains a random drug testing policy for all employees. Because we perform public infrastructure work and operate under federal requirements, all applicants and employees must comply with our zero-tolerance drug policy. This includes marijuana. While state laws may differ, Civil West Construction follows federal law, and marijuana is considered a prohibited substance. Safety is a top priority for our team. All employees are expected to report to work fit for duty and able to perform their responsibilities safely and professionally at all times. If you're organized, motivated, and want a real opportunity to grow with a company building the backbone of cities, we'd love to hear from you. Apply today and tell us a little about yourself and why you'd be a good fit.

Pay:

$20.00 - $25.00 per hour

Work Location:

In person