Project Coordinator

Description This is a part-time opportunity that can be done remotely during normal business hours (EST). This candidate will be responsible for end-to-end management of contracting processes supporting the Marketing and Professional Relations. This role focuses on the preparation, submission, tracking, and execution of contracts with healthcare professionals, vendors, and third-party partners. This candidate will ensure all contracts are completed efficiently, compliantly, and in alignment with internal policies, while partnering cross-functionally with Legal, Compliance, Finance, and business stakeholders.

Key Responsibilities:

Contract Management & Execution

• Manage all Professional Relations contracts, including MSAs, SOWs, Statements of Agreement (SAs), amendments, and change orders
• Lead the contract lifecycle from intake through execution, ensuring accuracy, completeness, and compliance
• Collaborate with internal stakeholders to complete and validate contract intake requirements
• Submit contracts through internal systems for Legal, Compliance, and Procurement review
• Track contract status and proactively drive contracts to timely execution Consulting & Advisory Contracting
• Manage consulting agreements for healthcare professionals, including advisory boards and consulting engagements
• Conduct fair market value (FMV) assessments based on role, expertise, and engagement scope
• Ensure completion and accuracy of required documentation (e.g., Needs Assessment Forms)
• Coordinate with vendors and internal teams to support contract execution and payment processing
• Maintain accurate tracking of all contracted engagements Vendor & Third-Party Contracting
• Serve as primary point of contact between internal teams and external vendors for contracting activities
• Support negotiation and resolution of contract terms in partnership with Legal
• Ensure all contracts align with company policies and compliance requirements Financial & Operational Support
• Manage purchase order (PO) creation and tracking to support all contracts
• Ensure timely reconciliation of contract-related expenses
• Maintain accurate documentation and reporting of contract activity
• Identify and implement process improvements to enhance efficiency and compliance

Requirements Education:

Bachelor's degree required

Experience:

• Experience in pharmaceutical or healthcare contracting, operations, or related function
• Strong experience managing contract lifecycle processes and working with Legal/Compliance teams
• Familiarity with enterprise systems for contract submission, tracking, and financial reconciliation
• Experience working with external vendors and managing multiple contracts simultaneously

Skills:

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines
• Excellent cross-functional collaboration and communication skills
• Proficiency in Excel, Smartsheet, and Microsoft Office tools Innovation starts with people.

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