Administrative Project Coordinator

Administrative Project Coordinator Swamp Dawg Restaurant Management Group Swamp Dawg Restaurant Management Group is a growing hospitality company based in Central Florida, operating a variety of restaurant concepts ranging from fast-casual to full-service dining, entertainment, and community-driven experiences. We are looking for a highly organized, dependable, and proactive Administrative Project Coordinator to join our team and help support the day-to-day coordination, communication, and organization behind our growing companies and development projects. Our office is based in Weirsdale, Florida. We currently operate businesses throughout Marion, Pasco, and Hernando Counties and are continuing to grow into additional markets throughout Central Florida. At SDRMG, no two days look exactly the same. We operate in a fast-paced environment where hospitality, creativity, growth, development, and problem-solving all intersect. This role is ideal for someone who enjoys variety, thrives in organized chaos, communicates well with people, and takes pride in helping projects and businesses move forward efficiently. This position works closely with ownership and leadership on a wide range of administrative, operational, and development-related projects. One day may involve organizing office projects and vendor communication, while another could involve helping coordinate permits, preparing project documents, visiting future restaurant sites, or assisting with company initiatives and growth opportunities. We are looking for someone who is adaptable, solution-oriented, detail-focused, and willing to step in wherever needed to help support a growing hospitality company behind the scenes. This is not a restaurant management position and is not focused on daily restaurant floor operations. Instead, this role serves as a key organizational and administrative support position helping ownership, leadership, and projects stay aligned and moving forward. Responsibilities Help manage and organize daily office operations Monday-Friday Assist ownership with administrative support, organization, and company initiatives Coordinate follow-up on permits, licensing, inspections, utilities, and development-related projects Assist with new restaurant development and construction coordination Visit potential project or restaurant sites as needed to gather photos, updates, and project information for ownership Communicate with vendors, contractors, franchise partners, municipalities, utility companies, and other external partners Help organize and maintain company files, operational documents, reports, invoices, and records Prepare, print, organize, and maintain materials for meetings, projects, and company initiatives Assist with payroll support, workers compensation documentation, benefits coordination, onboarding paperwork, and general administrative follow-up Working knowledge of Quick Books in order to assist with bank-related documents, financing paperwork, and business filing organization Help track project timelines, approvals, and deadlines to ensure projects continue moving forward Support ownership with follow-up communication and accountability on ongoing projects and initiatives Assist with marketing coordination and other miscellaneous office support tasks as needed Review and understand basic business reporting, operational reporting, and P&Ls Help maintain organization, communication, and follow-through across multiple businesses and departments Qualifications Strong organizational and multitasking skills Excellent communication and follow-through Ability to prioritize and manage multiple ongoing projects at once Strong problem-solving and critical-thinking abilities Comfortable working independently while also supporting a team environment Professional, dependable, and detail-oriented Comfortable in both office and occasional field/site environments Administrative, hospitality, office management, construction coordination, project coordination, or executive assistant experience preferred Basic understanding of business operations, financial reporting, and P&Ls preferred Comfortable learning new systems, software, and operational processes Positive attitude with a willingness to step in wherever needed What This Position Is NOT This is not a restaurant General Manager or Director of Operations role This is not a remote or work-from-home position This role is not primarily responsible for bookkeeping or accounting This position does not directly oversee restaurant staff scheduling or daily restaurant floor operations Schedule Full-time Monday-Friday In-office position based in Weirsdale, Florida Occasional local travel to restaurant locations, project sites, meetings, or developments may be required Compensation Competitive pay based on experience Expected compensation range: approximately $50,000-$65,000 annually Growth opportunities available within a growing hospitality company Ideal Candidate We are looking for someone who can help bring organization, accountability, communication, and follow-through to a fast-moving company with multiple brands and ongoing projects. The ideal candidate is proactive, adaptable, solution-oriented, and dependable - someone who enjoys helping ownership and leadership stay organized while ensuring important projects and operational tasks continue moving forward efficiently!