Associate Project Manager

Associate Project Manager at Addison Group Associate Project Manager at Addison Group in Santa Clara, California Posted in about 16 hours ago.

Type:

full-time

Job Description:

Job Title:

Associate Project Manager (Contract) Location (city, state): Remote (United States)

Industry:

Events, Nonprofit, Mission-Driven Organizations Pay:

$35-$45/hour

Benefits:

This position is eligible for medical, dental, vision, and 401(k).

Apply Directly - http:

//addisongroup.gosnaphop.com/QM6kOa About our client: Addison Group is partnering with a mission-driven organization seeking an experienced Associate Project Manager to support the planning and execution of a large-scale international conference. This is a fully remote contract opportunity for a highly organized professional who excels at coordinating complex projects, managing multiple stakeholders, and ensuring deadlines are met in a fast-paced environment.

Job Description:

The Associate Project Manager will serve as a key operational partner, supporting event planning and project execution across multiple workstreams. This individual will be responsible for maintaining project timelines, coordinating communications, tracking deliverables, and ensuring all event-related activities remain organized and on schedule leading up to a major international convening.

Key Responsibilities:

Coordinate project timelines, milestones, and deliverables across multiple concurrent initiatives. Maintain project plans and task tracking systems using Asana or similar project management tools. Manage communications with speakers, facilitators, vendors, and internal stakeholders. Coordinate scheduling, calendar invitations, and meeting logistics. Track presentation materials, session requirements, speaker assets, and event deliverables. Ensure project deadlines are met and proactively identify potential roadblocks. Partner closely with leadership to provide status updates and keep projects moving forward. Support event logistics before, during, and after the conference. Assist with post-event follow-up, documentation, and stakeholder communications.

Qualifications:

Minimum of 3 years of experience in project coordination, project management, event planning, or a related field. Proven ability to manage multiple priorities and deadlines simultaneously. Strong organizational skills and exceptional attention to detail. Experience working independently with minimal supervision. Excellent written and verbal communication skills. Proficiency with Asana, Monday.com, Trello, Smartsheet, or similar project management platforms. Strong knowledge of Google Workspace. Experience coordinating with external stakeholders and senior-level professionals.

Additional Details:

Fully remote contract assignment through November. Core business hours aligned with U.S. time zones. Occasional early morning meetings may be required to accommodate international stakeholders. Peak activity will occur in the weeks leading up to the event. Potential opportunity for travel to support the event onsite.

Perks:

Fully remote work environment. Opportunity to support a high-profile international event. Significant ownership and autonomy in the role. Collaborative and supportive team culture. Exposure to executive-level stakeholders and cross-functional teams. Meaningful, mission-driven work with global impact. Potential travel opportunity.