GLSS Project Coordinator

GLSS Project Coordinator Jacobs - 3.9 San Jose, CA Job Details Full-time $97,900 - $147,950 a year 1 hour ago Benefits Caregiver leave Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Spreadsheets Microsoft Office Full Job Description Location San Jose, California, United States Capabilities Project Controls Office Setup Hybrid, Office/Onsite Job ID #40126 Market Advanced Manufacturing At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. Your impact Our People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do - the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology - we're integrating a multitude of these solution elements to build the smart environments of tomorrow. Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. At Jacobs, we're not just building structures. We're helping our clients innovate and grow by designing, engineering, and executing the construction of their advanced manufacturing facilities that are changing our world. Project & Document Control Create, standardize, and manage document control processes for GLSS and GCMS Develop and maintain an all in one Project Tracking Log and KPI tracking Ensure all project phases are properly documented, including master copies of signed documents, designs, and closure packages Perform document control and file closure, including test packages and FSR binders Sign off on and close projects upon completion through bi weekly CM review meetings Project Coordination & Assignment Assign projects to GLSS Construction Managers (CMs) based on workload and skill set Manage and track project schedules, milestones, and progress through weekly and bi weekly meetings Provide FSR schedules and regular updates to GLSS Construction Managers Track all FSR schedules during the RFQ phase and assist CMs with updated timelines RFQ, Budgeting & Procurement Create RFQs and manage the RFQ response process (proposal collection, bid review, and budget development) Obtain multiple bids and develop approved project budgets Enter purchase requisitions, create SAP shopping carts, and track purchase orders and BPOs Perform quarterly accruals to ensure timely invoicing of all purchase orders Track bids against invoices and resolve discrepancies Vendor & Inventory Management Coordinate with vendors to resolve ordering, shipping, and purchase order issues Maintain inventory minimums, process orders, and track inventory add ins for the GLSS construction team Manage additional parts tracking due to shipping delays and supply chain challenges Financial & Timekeeping Oversight Monitor expenses and validate financial compliance throughout project lifecycles New Campus & Expansion Support Support new campus projects (B74, B75, B92, B93), including additional quotes and PO tracking Develop new tracking tools for B74 and B75 BPOs and train MDC teams on process usage Coordinate with additional vendors to support expanded facilities Training & Process Development Develop and train standardized processes for new buildings and project workflows Here's what you'll need Bachelor's Degree or at least 10 years of related experience Excellent communication skills and a desire to work with details Experience in using and understanding client processing systems Proficient computer skills using

MS Office and Excel Ideally, You'll Also Have:

Program related experience working on engineering, construction management, business or related field projects

Posted Salary Range:

Minimum 97,900.00

Posted Salary Range:

Upper 147,950.00 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock. The base salary range for this position is $97,900.00 to $147,950.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on May 26, 2026. This position will be open for at least 3 days. We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work. Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role. Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.