Grants Project Coordinator & Data Processing Specialist, Associate

Grants Project Coordinator & Data Processing Specialist, Associate

Location:

Rockville, MD (Remote)

Required Clearance:

Ability to obtain

Public TrustPosition Description:

The Grants Project Coordinator & Data Processing Specialist, Associate provides advanced administrative, operational, and transaction processing support for federal grant review and application activities. This role is responsible for coordinating reviewer activities, managing project documentation and schedules, validating and processing grant application data, and supporting overall grant review operations.

Working with greater independence and accountability than junior-level staff, the Associate supports day-to-day project execution, resolves moderately complex operational issues, ensures compliance with established procedures, and contributes to process improvement initiatives. The ideal candidate is detail-oriented, highly organized, analytical, and experienced working within structured, deadline-driven environments requiring accuracy and collaboration across multiple systems and stakeholders.

Duties and ResponsibilitiesGrant Review and Project Coordination Support Coordinate preparation and maintenance of program support materials, webpages, templates, and review documentation. Manage and maintain review details within SharePoint, tracking spreadsheets, and internal systems to ensure accuracy and completeness. Coordinate reviewer recruitment activities, including preparing and distributing reviewer invitations, tracking responses, and maintaining reviewer communications. Monitor reviewer participation and panel assignments while identifying and resolving scheduling or tracking discrepancies. Schedule and coordinate orientation sessions, panel meetings, and related virtual events using Zoom and other collaboration platforms. Provide meeting facilitation support during panel discussions, including attendance tracking, technical coordination, and ARM support activities. Support ARM review processes by validating score completion, ensuring documentation accuracy, and assisting with panel closeout activities. Maintain organized electronic files, reports, audit records, and review documentation in accordance with established procedures and compliance requirements.

Grant Application Processing and Data Validation Collect, process, and organize grant applications submitted through Grants.gov and related federal grant systems. Transfer, validate, and manage application materials within GrantSolutions, ARM, and other grant management platforms. Perform detailed application reviews to verify completeness, accuracy, compliance, and adnce to program requirements. established quality assurance procedures, checklists, and validation protocols to ensure data integrity and processing accuracy. Facilitate document transfers, uploads, and reconciliation activities between grants management systems. Maintain and analyze processing logs, tracking reports, and operational data to identify inconsistencies or processing issues. Investigate discrepancies, resolve routine processing issues independently, and escalate complex matters when appropriate. Assist with generating operational reports, closeout documentation, and status updates for management and clients. Administrative and Operational Support Prepare close-out letters, payment vouchers, reviewer surveys, incident reports, and related operational documentation. Maintain and reconcile accounting, payment, and reviewer tracking records with a high level of accuracy. Support reporting, quality assurance reviews, and documentation audits. Ensure compliance with standard ...For full information see follow application link. Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities