Project Coordinator

PROJECT COORDINATOR

Job Description:

Work in the Renewable, Solar, and Battery Storage Market. Our growing company is seeking a self-motivated, detail-oriented, and highly organized Project Operations Coordinator to support Company Project Managers and internal accounting operations. This role provides administrative and financial coordination support for large-scale, utility renewable energy construction projects across the United States. This position supports invoicing, accounts receivable and payable coordination, vendor management, and general operational administration.

Location:

Hybrid or Remote; travel required up to 25%

Pay:

DOE $28-$30 per hour (hourly, non-exempt)

Benefits:

This position may be eligible to participate in benefit plans currently offered by the Company provided that all eligibility criteria are met.

Reports to:

Company Project Managers Preferred Background:

• Bachelor's Degree in Construction Management, Engineering, Business, or Accounting/Finance
• Minimum of two (2) years of experience in a similar administrative, project coordination, or accounting support role
• Experience supporting remote teams and project-based operations
• Proven efficiency through prior experience in a remote position

Required Skillsets:

• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• High emotional intelligence (EQ) when working with diverse teams
• Strong organizational skills and ability to manage multiple priorities
• Self-motivated with the ability to work independently within established processes
• Ability to adapt to fluctuating workloads with a positive, solution-based attitude and result-oriented mindset
• Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams); familiarity with P6, Project, QuickBooks, Procore, SAP Fieldglass, or Smartsheet is a plus
• Ability and willingness to learn new systems and software
• Prompt follow-through and responsiveness
• Must possess a valid driver's license

Primary Responsibilities:

• Support client billing and accounts receivable functions, including invoice preparation and submission
• Assist with accounts payable coordination, including review of upcoming obligations and preparation of payments for management approval
• Review and approve employee time and expense reports in accordance with company policy
• Code and record credit card and travel expenses, including receipt collection and documentation
• Assist with vendor setup, tracking, and coordination
• Support asset tracking, including vehicle mileage
• Assist with intercompany recharges (e.g., fuel cards, insurance premiums, workers' compensation)
• Assist with manual state tax filings when required outside of payroll systems
• Support operations and project teams with general administrative tasks
• Perform other job-related duties as assigned

Physical Requirements:

• Ability to lift and carry items up to 50 pounds when required
• Ability to sit or stand for extended periods with occasional bending or reaching
• Ability to traverse construction jobsites on uneven terrain when necessary
• Ability to work in varying weather conditions when visiting jobsites
• Ability to wear required personal protective equipment (PPE) when required by jobsite or task
• Ability to operate a motor vehicle for work-related tasks Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Pay:

$28.00 - $30.00 per hour

Benefits:

401(k) Dental insurance Health insurance Vision insurance Application Question(s): Do you have a background in construction? Do you have experience supporting project accounting, budgeting, cost tracking, or financial reporting as part of your role? Have you previously worked in a role that was primarily remote? Have you had professional experience working directly with clients as part of your role?

License/Certification:

driver's license (Required)

Work Location:

Hybrid remote in Belgrade, MT 59714