Job Description
The Jacobs Central Midwest team is seeking a highly organized, proactive, and detail-oriented Project Coordinator to support program execution, contract administration, and business development. This position serves as a key resource across multiple client programs, requiring in-depth knowledge of contract requirements, strong coordination skills, and the ability to work both independently and collaboratively in a fast-paced environment. This role partners closely with program managers, project accountants, contract administrators, and technical staff to ensure projects remain on schedule, deliver high-quality work, and comply with contractual and financial requirements. This hybrid role can be based out of the following locations: St. Louis, MO, Kansas City, MO, Chicago, IL, Milwaukee, WI, or Cincinnati, OH.
Key Responsibilities:
Maintain in-depth knowledge of client contracts to ensure compliance, schedule adherence, and quality of deliverables Independently manage and prioritize a high volume of concurrent tasks across multiple programs while collaborating with cross-functional teams Provide guidance, delegate tasks, and support team development to improve efficiency and performance Coordinate with project and program managers, contract administrators, and project accountants to align deliverables and priorities Apply tools, systems, and best practices to improve workflows and ensure consistency across projects Manage client invoicing across multiple contracts and projects, including: Reviewing invoice backups for accuracy and compliance Tracking, reviewing, and entering contract modifications into internal billing systems Supporting staff with time tracking and financial tools Partner with account managers to develop and refine proposal workflows, checklists, and tracking tools, and lead critical steps in client proposal development processes Perform final quality control (QC) reviews of pricing and technical proposal documentation to ensure completeness, accuracy, and compliance Minimum Requirements:
High School or GED and eight (8) years of increasingly responsible administrative experience High level of proficiency in Microsoft Office, including Word, Excel, PowerPoint & Outlook Advanced proficiency in principles and methods of business correspondence and report preparation Must possess a valid Driver's License with no major infractions The ideal candidate will possess the following skills and experience: Bachelor's or Associate/Technical degree in business administration, public administration, or related field Ability to perform multiple concurrent tasks under time constraints Excellent written and verbal communication skills Proven self-starter with strong planning, prioritization, and organizational skills Demonstrated attention to detail High level of professionalism, confidentiality, diplomacy, and customer service Ability to manage multiple projects simultaneously and meet deadlines LI-AC4 Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
