Project Coordinator

Job Title:

Project Coordinator Job Description The Project Coordinator supports complex engineering and construction projects by coordinating project team activities, managing project logistics, and assisting Project Managers with financial and contractual processes. This role prepares and analyzes project budgets, supports the work order lifecycle, and ensures accurate documentation throughout the project. The Project Coordinator also mentors and trains less experienced coordinators, helping to build a strong and collaborative project support team. Responsibilities Prepare cost re-projections and explain budget variances for project spending to support effective financial control. Prepare contract requisitions and actively participate in the bidding process to support vendor selection and contract awards. Coordinate the full work order process for projects, from creation through in-service and closing, ensuring accuracy and completeness. Coordinate project meetings, including strategy and project planning sessions, kick-off meetings, pre-bid meetings, preconstruction meetings, and ongoing status meetings. Work closely with project team members on project activities and communicate with technical customer representatives, engineers, and designers on behalf of the Project Manager. Support the Project Manager in preparing and updating project lifecycle management documents, including Communication Plans, Checklists, PRB requests, Safety Plans, and Project Completion Punchlists. Coordinate project logistics, including arranging temporary office or jobsite facilities, securing electricity, obtaining permits, and arranging laydown yards and other site needs. Prepare re-projections of project spending and cash flows, monitor budget variances, and perform cost tracking and analysis to support project financial health. Provide analysis and verification for SOX-related activities to ensure compliance with internal controls and financial reporting requirements. Track, analyze, and submit information for un-vouchered liabilities and develop invoice data for billable work orders. Create contract requisitions and assist in preparing Requests for Proposals and Scopes of Work for contractors and vendors. Prepare bid evaluations, assist in analyzing bid results, and support the awarding of contracts in collaboration with Supply Chain. Communicate with Supply Chain and work with contractors on items such as un-vouchered liabilities, invoices, contracts, proposals, Affidavits of Completion, retention, and related documentation. Coordinate the work order process through completion, including preparing Work Order analysis reports, placing work orders in service, preparing journal entry reclassifications, and completing the Major Plant in Service report. Mentor and train less experienced Project Coordinators, providing guidance on processes, tools, and best practices. Essential Skills Experience in telecommunications, project coordination, construction, or related project support environments. Demonstrated experience working with project budgets, projections, and cost tracking and analysis, with at least three years of experience in these areas. At least three years of experience working with accounting principles, including debits and credits. Strong proficiency with Microsoft Office applications, including Excel, and the ability to work with databases and pivot tables. Experience working with financial costing software to support project accounting and cost management. Ability to coordinate multiple tasks and stakeholders, including engineers, designers, contractors, and project managers. Strong organizational skills with attention to detail in documentation, reporting, and financial tracking. Effective communication skills, both written and verbal, to support coordination, reporting, and stakeholder interactions. Capability to mentor and train less experienced team members in project coordination processes. Additional Skills & Qualifications Bachelor's degree or Associate's degree in Construction Management, Engineering, Accounting, Business, or a related field. Background in telecommunications or construction projects, particularly in environments requiring coordination of multiple disciplines. Experience with project management and project support activities, including scheduling, meeting coordination, and documentation control. Familiarity with Requests for Proposals, Scopes of Work, bid evaluations, and contract award processes. Comfort working with SOX-related financial controls and compliance processes. Ability to work collaboratively in a team-oriented environment and build strong working relationships across functions. Work Environment The role is based in a quiet engineering office environment designed to support focused project work. Engineers typically share offices, fostering collaboration and frequent interaction among team members. The dress code is business casual, reflecting a professional yet relaxed atmosphere. The office culture is laid-back, with a strong emphasis on teamwork and mutual support, and project teams work closely together to deliver complex engineering and construction initiatives. Job Type & Location This is a Permanent position based out of Tulsa, OK. Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Tulsa,OK.

Application Deadline This position is anticipated to close on May 25, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.