Project Coordinator

Job Title:

Project Coordinator Job Description The Project Coordinator supports complex engineering and construction projects by coordinating project team activities, managing project logistics, and assisting Project Managers with financial and administrative project controls. This role prepares and analyzes project budgets, projections, and cost tracking reports, coordinates work orders and contracts, and helps ensure projects stay on schedule and within budget. The Project Coordinator also mentors and trains less experienced project coordinators, contributing to a collaborative and high-performing project team. Responsibilities Prepare cost re-projections for project spending and provide clear explanations for budget variances. Monitor project budgets and spending, track and analyze costs, and support financial reporting and analysis. Prepare re-projections of project spending and cash flows, perform budget variance monitoring, and support cost tracking and analysis activities, including providing analysis and verification for SOX-related activities. Track, analyze, and submit information for un-vouchered liabilities (UVLs) and develop invoice data for billable work orders. Create contract requisitions and participate in the bidding process from preparation through award. Assist in preparing Requests for Proposal (RFPs) and Scopes of Work, prepare bid evaluations, and support analysis of bid results and contract awards. Communicate with Supply Chain and work with contractors on UVLs, invoices, contracts, proposals, Affidavits of Completion (AOC), retention, and related documentation. Coordinate the work order process for projects from creation through in-service and closing, including generating work order analysis reports, placing work orders in service, preparing journal entry reclassifications, and completing the Major Plant in Service report. Coordinate project meetings, including strategy and project planning sessions, kick-off meetings, pre-bid meetings, preconstruction meetings, and ongoing status meetings. Work closely with project team members on project activities and communicate with technical contacts, engineers, and designers on behalf of the Project Manager. Support the Project Manager in preparing and updating project lifecycle management documents, including project plans, communication plans, checklists, PRB requests, safety plans, and project completion punch lists. Coordinate project logistics, including arranging temporary office and jobsite facilities, securing electricity, obtaining permits, and arranging laydown yards and other site needs. Maintain accurate project documentation and ensure timely submission of financial and project control reports. Mentor and train less experienced project coordinators, providing guidance on processes, tools, and best practices. Essential Skills Three years of experience working on project budgets, projections, and cost tracking and analysis. Three years of experience working with accounting principles, including debits and credits. Strong proficiency with Microsoft Office applications, particularly Excel, including use of databases and pivot tables. Experience working with financial costing software for project or construction environments. Demonstrated experience in project coordination or project support within telecommunications, construction, or related project-based environments. Ability to coordinate multiple project activities simultaneously and meet deadlines. Strong analytical skills for budget variance analysis, cost tracking, and financial reporting. Excellent organizational skills with attention to detail in documentation and reporting. Clear written and verbal communication skills to interact effectively with project managers, engineers, designers, supply chain teams, and contractors. Additional Skills & Qualifications Bachelor's degree or Associate's degree in Construction Management, Engineering, Accounting, or Business. Experience in telecommunications, construction, or engineering project environments. Hands-on experience with project management and project coordination tools and processes. Ability to prepare and evaluate Requests for Proposal (RFPs), Scopes of Work, and bid evaluations. Familiarity with SOX-related financial controls and documentation is beneficial. Experience coordinating project logistics such as temporary facilities, permits, and laydown yards. Ability to mentor and train junior team members in project coordination processes. Strong problem-solving skills and a proactive approach to resolving project issues. Comfort working in a collaborative, team-oriented environment. Work Environment This role operates in a quiet engineering office environment with a relaxed and collaborative atmosphere. Team members often share offices, encouraging frequent interaction and teamwork. The dress code is business casual. The culture emphasizes cooperation, open communication, and regular collaboration among project coordinators, engineers, designers, and project managers to successfully deliver complex engineering and construction projects. Job Type & Location This is a Permanent position based out of Roanoke, VA. Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Roanoke,VA.

Application Deadline This position is anticipated to close on Jun 30, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.