Project Coordinator

Job Title:

Project Coordinator Job Description The Project Coordinator supports complex engineering and construction initiatives by coordinating project team activities and managing project logistics. This role works closely with Project Managers to oversee work orders, budgets, and cost tracking, while also preparing key project documentation and supporting financial controls. The Project Coordinator also mentors and trains less experienced project coordinators, helping to build a strong and collaborative project support team. Responsibilities Coordinate project team activities and provide comprehensive support to Project Managers for project logistics and execution. Prepare cost re-projections and develop clear budget variance explanations for project spending. Monitor and analyze project budgets, projections, and cost tracking data to support effective financial management. Prepare contract requisitions and actively participate in the bidding process. Assist in preparing Requests for Proposal and Scopes of Work, and support the evaluation and analysis of bid results. Prepare bid evaluations and assist in awarding contracts in collaboration with the project team and Supply Chain. Coordinate the full work order process for projects, from creation of work orders through in-serving and closing. Develop and maintain Work Order analysis reports and ensure accurate placement of work orders in service. Prepare journal entry reclassifications and complete the Major Plant in Service report as part of project closeout. Coordinate project meetings, including strategy and project planning sessions, kick-off meetings, pre-bid meetings, preconstruction meetings, and ongoing status meetings. Collaborate with project team members on project activities and communicate on behalf of the Project Manager with technical and design stakeholders. Support the Project Manager in preparing and updating project documentation such as PLMP documents, Communication Plans, Checklists, PRB requests, Safety Plans, and Project Completion Punchlists. Coordinate project logistics, including arranging temporary office or jobsite facilities, securing electricity, obtaining permits, and arranging laydown yards. Prepare re-projections of project spending and cash flows and perform budget variance monitoring and cost tracking/analysis. Provide analysis and verification for SOX-related activities to support financial compliance requirements. Track, analyze, and submit information for un-vouchered liabilities (UVLs) and develop invoice data for billable work orders. Work closely with Supply Chain and contractors on items such as UVLs, invoices, contracts, proposals, Affidavits of Completion (AOC), and retention. Use financial costing software to support project accounting, including debits and credits and other accounting principles. Mentor and train less experienced project coordinators, providing guidance on processes, tools, and best practices. Essential Skills Three years of experience working on project budgets, projections, and cost tracking or analysis. Three years of experience working with accounting principles, including debits and credits. Proficiency with Microsoft Office, including strong skills in Excel databases and Excel pivot tables. Experience working with financial costing software to support project accounting and reporting. Demonstrated experience in project coordination within telecommunications, construction, or related project environments. Ability to support Project Managers with project logistics, documentation, and meeting coordination. Strong analytical skills to prepare cost re-projections, budget variance explanations, and financial reports. Effective communication skills to collaborate with engineers, designers, and other project stakeholders. Ability to mentor and train less experienced team members in project coordination processes. Additional Skills & Qualifications Bachelor's degree or Associate's degree in Construction Management, Engineering, Accounting, or Business. Experience in project support, project management support, or project coordination roles. Familiarity with telecommunications or construction project environments. Ability to prepare and evaluate Requests for Proposal and Scopes of Work. Experience coordinating contract requisitions and participating in the bidding and contract award process. Comfort working with SOX-related financial analysis and verification activities. Work Environment The role is based in a quiet engineering office environment that supports focused, detail-oriented work. Engineers and project staff commonly share offices, encouraging collaboration and easy communication. The dress code is business casual, reflecting a professional yet relaxed atmosphere. The overall office culture has a laid-back feel, where teamwork is highly encouraged and occurs frequently, creating a supportive and cooperative environment for project coordination and delivery. Job Type & Location This is a Contract position based out of Tulsa, OK. Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Tulsa,OK.

Application Deadline This position is anticipated to close on Jul 3, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.