Project Manager

Job Title:

Project Manager Location:

Remote (East Coast preferred)

Duration:

12 Months+ (Possible Extension)

Max Pay Rate:

$67.31/hour. on W2

Travel:

Up to 20% (high estimate)

Position Summary:

The Contract Project Manager will coordinate and drive service planning, execution, and tracking for a large product-related project. This role combines project management responsibilities with hands-on administrative and operational support to ensure all service activities are executed accurately, on time, and in compliance with internal procedures. The Project Manager will work closely with cross-functional stakeholders (Quality, Service, Operations, Supply Chain, Customer Support) and act as a central coordination point throughout the assignment.

Key Responsibilities:

Project Management & Coordination Develop, maintain, and update project plans, including timelines, milestones, and dependencies. Coordinate cross-functional activities required for field action, ensuring alignment and timely execution. Schedule, prepare, and facilitate recurring project meetings, work sessions, and status reviews. Track progress against the project plan; identify delays or gaps and follow up with owners to drive closure. Support risk and issue identification and tracking; define mitigation and contingency actions as needed. Administrative & Operational Support Maintain project trackers, logs, and dashboards (site completion status, open actions, issues, escalations). Perform data entry, validation, and cleanup in relevant tools and systems (spreadsheets, trackers, internal databases). Prepare and distribute agendas, meeting minutes, action item lists, and follow-up communications. Support coordination of materials, documentation, and instructions for field activities. Assist with managing field schedules, service visits, and related logistics. Documentation & Compliance Ensure accurate, complete, and timely documentation of project activities in accordance with internal procedures. Maintain organized, audit-ready project files and records (approvals, communications, status reports). Ensure executed activities are properly recorded, including completion confirmations and any deviations/escalations. Stakeholder Communication & Reporting Serve as a central point of contact for day-to-day questions and coordination. Prepare and distribute regular status reports and summaries for leadership and key stakeholders. Ensure consistent, clear communication to internal partners and field teams regarding progress, changes, and expectations. Continuous Improvement Support Capture lessons learned, feedback, and observations related to project execution. Support the creation or refinement of templates, checklists, and processes to improve future field activities.

Qualifications:

Required:

Bachelor's degree in Business, Engineering, Life Sciences, or related field, or equivalent experience. 3-5 years of experience in project management, project coordination, or a similar role. Demonstrated experience supporting cross-functional projects with multiple stakeholders. Strong organizational skills with ability to manage detailed tracking, documentation, and follow-up. Proficiency in Microsoft Office (Excel, PowerPoint, Word) and collaboration tools (SharePoint, Teams). Strong written and verbal communication skills. Ability to work independently, manage priorities, and follow through on commitments.

Preferred:

Experience in structured, process-driven environments. Experience supporting field activities, service operations, or large-scale deployments. Exposure to project management methodologies and tools (basic Gantt charts, task trackers).

Key Competencies:

High attention to detail and accuracy. Strong sense of ownership and accountability. Ability to work effectively with diverse stakeholders and functions. Proactive, resourceful, and comfortable with frequent follow-up and coordination. Comfortable working within defined procedures and thoroughly documenting work.