Project Coordinator

PROJECT COORDINATOR

Job Title:

Project Coordinator Location:

Castroville, Texas Job Summary Based at the project site and reporting directly to the Project Manager, the Project Coordinator plays a key role in supporting the operational, logistical, and administrative functions of a large-scale construction project. This position acts as a centralmunication hub between field teams, subcontractors, and the corporate office. In a fast-paced environment, the Project Coordinator ensures efficient workflow, accurate documentation, and seamless coordination across all phases of the project. Primary Duties Onboarding & Compliance Coordinate with HR and field leadership to onboard new employees and subcontractors Manage site access, badging, and orientation logistics Ensure all personnel meetpliance and safety requirements prior to mobilization Work with safety and training teams to schedule required certifications and inductions Track training records and maintain up-to-datepliance documentation Project Coordination & Communication Serve as a primary point of contact for site-related inquiries Manage daily email correspondence and distribute projectmunications Take,anize, and distribute meeting minutes for coordination and subcontractor meetings Maintain project calendars, schedule meetings, and reserve conference rooms Support project documentation including daily logs, labor tracking, and timekeeping Prepare reports and maintain accurate project records Coordinate travel and amodations for project staff and visitors Assist with planning and executing internal and external site events Provide coordination support to project managers, superintendents, and field engineers Offer coverage for other project support roles as needed Office & Site Support Order and manage office supplies, equipment, and site resources Maintainanized filing systems for project documentation Support overall project workflow to ensure timely execution of tasks Safety Responsibilities Refuse unsafe work and follow all Safety Procedures and Work Practices incidents, near hits, and hazards to management Wear and maintain required PPE Participate in workplace inspections and safety meetings Comply with all statutory safety requirements Assist with administering the site safety program as needed Ensure trade partnerpliance with OSHA standards and site-specific requirements Provide suggestions for improving safety and demonstrate a mature, proactive safety mindset Qualifications High School Diploma or equivalent Certificate or Diploma in Business Administration preferred Minimum of three (3) years of experience in administrative, coordination, timekeeping, or customer-service-related roles Competencies Strong multitasking and prioritization abilities Excellent time management skills Team-oriented mindset Strong written and verbalmunication skills Ability to manage large volumes of work under tight deadlines Exceptionalanizational skills and attention to detail Ability to build strong working relationships across all levels Effective interpersonal skills tomunicate with diverse stakeholders Ability to work constructively in a team environment

Physical Demands/Essential Job Functions:

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools or equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as appliable to the position.