Project Coordinator Assistant

Project Coordinator Assistant Phoenix General Contractors, LLC | El Paso, TX | Full-Time Federal & Utilities Construction | Monday-Friday, 7:00 AM - 4:00 PM About the Role Phoenix General Contractors, LLC is a federally certified 8(a) small business with over 25 years of construction experience, specializing in federal, municipal, and utility infrastructure projects. We are seeking a motivated and detail-oriented Project Coordinator Assistant to join our El Paso team and provide direct daily support to our Project Manager. This is a full-time, in-office position within a fast-paced environment where you will work across multiple active projects simultaneously, build hands-on construction experience, and participate in jobsite visits and field operations. This is an excellent entry point for someone looking to grow a long-term career in construction project management. What You'll Do Provide direct daily support to the Project Manager across multiple concurrent federal and utilities construction projects Manage and draft professional email correspondence with subcontractors, vendors, federal and utilities stakeholders, and internal teams Assist in project planning and scheduling — track milestones, deadlines, and upcoming deliverables to keep work on time Prepare, organize, and track submittal packages and RFIs (Requests for Information), ensuring timely distribution and follow-up Request and compile quotes from subcontractors and vendors; organize bids for Project Manager review and comparison Maintain accurate project logs for submittals, RFIs, and subcontractor communications using Microsoft Office Suite Follow up with subcontractors and suppliers to confirm quote submissions, outstanding documentation, and scheduling needs Support preparation of project reports, meeting notes, and status updates as directed by the Project Manager Organize and maintain project files, correspondence records, and contract documentation in accordance with company and federal contract standards Perform data entry and maintain accurate project records across company systems and shared drives Support document control by organizing, naming, and filing project documents — contracts, submittals, RFIs, correspondence, and permits — within the company's shared drive Participate in jobsite visits and field walkthroughs as needed, gaining firsthand exposure to construction operations Qualifications Bachelor's degree in Construction Management, Business Administration, or a related field — required 2-4 years of experience in construction, project coordination, or a related field Basic knowledge of construction processes, terminology, and project workflows Strong written communication skills — professional email correspondence is a core function of this role Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook Highly organized with the ability to manage multiple projects and priorities simultaneously Punctual, dependable, and professional — reliability is non-negotiable in this environment Valid driver's license with a clean driving record Willingness to learn federal and utilities construction from the ground up Comfortable working in an office setting with occasional field visits to active job sites Why Phoenix GC Hands-on exposure to federal and utility construction — not just administrative work Work alongside experienced construction and project management professionals Direct growth path toward a full Project Manager role for the right candidate Stable, full-time schedule with consistent hours

Pay:

$38,000.00 - $44,000.00 per year

Benefits:

Paid time off

Experience:

Construction administrative: 2 years (Required)

Work Location:

In person