Administrative Assistant / Project Coordinator
Location:
Houston, TX Pay Range:
$50,000.00 - $65,000.00/yr
Job Type:
Full Time, Temporary Category:
Property Management Posted:
42 minutes ago
Job ID:
519545
Status:
Accepting applications Administrative Assistant for
Project Manager Location:
Houston, TX 77063 (Gessner/Westheimer)
Pay:
$50,000 - $65,000
CONTRACT-TO-HIRE
position- Must have Project and Administrative experience
- [The client] is a fully integrated real estate investment trust that acquires, owns, manages, develops, and redevelops high-quality, internet-resistant neighborhood, community, and lifestyle retail centers.
Are you a detail-driven, proactive professional who thrives in a fast-paced environment? We're looking for a Full-Time Administrative Assistant who takes ownership of their work, brings a high level of accuracy and accountability, and isn't afraid to roll up their sleeves when it counts. In this role, you'll serve as a critical partner to a Project Manager who wears many hats — helping keep operations organized, priorities on track, and nothing falling through the cracks. This is more than a traditional admin role. You'll collaborate across internal teams and engage directly with clients, where your ability to anticipate needs, stay ahead of the curve, and maintain composure under pressure will set you apart.
Responsibilities:
Provide high-level administrative support to a Project Manager across multiple concurrent responsibilities and initiatives;
Assist in creating and updating reports, presentations, and documentation as required;
Compile and maintain informational binders, records, and project files
Coordinate and book travel arrangements; prepare itineraries, agendas, and supporting materials while monitoring logistics and managing costs
Prepare, edit, and proofread correspondence, communications, and presentations
Reconcile monthly expense reports through Concur, including receipt management and obtaining required approvals
Manage competing priorities and drive projects to completion under deadline pressure
Support ad hoc tasks and special assignments as needed
Qualifications:
5+ years of experience in an administrative support role, ideally supporting a manager or executive with broad responsibilities
Associate's degree required; Bachelor's degree preferred
High proficiency in Microsoft Office Suite
Advanced skills in Outlook and calendar management
Experience with Concur (expense management) preferred
Ability to handle confidential information with integrity
Exceptional attention to detail and a high standard of accuracy and accountability
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent judgment, discretion, and a solution-oriented mindset
Outstanding written and verbal communication skills with professional etiquette BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.
