Administrative Project Coordinator

Administrative Project Coordinator University of Texas at Dallas

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3 Richardson, TX Job Details Full-time $55,000 a year 20 hours ago Benefits AD&D insurance Disability insurance Health insurance Dental insurance Tuition reimbursement Paid time off Vision insurance Retirement plan Qualifications Computer operation Microsoft Excel Microsoft Outlook Inventory management Event coordination Computer literacy Greeting customers Executive administrative support Purchase order management Mid-level Customer inquiry handling Project management Bachelor's degree Microsoft Teams Managing executive calendars Guest services Cross-functional collaboration Procurement management Time management Full Job Description Job Summary This position provides high-quality customer service while supporting daily department operations. The Administrative Project Coordinator assists faculty, staff, students and guests in person, by phone, and via email. This role provides essential administrative and operational support to ensure the efficiency of Executive Education programs and student services in the Jindal School of Management (JSOM). The position plays a key role in facilitating reception, purchasing, scheduling, and administrative management. This position requires someone who is detail-oriented and deadline-driven. This job requires excellent time management, customer service, and patience with repetitive processes. Minimum Education and Experience Bachelor's degree and three years office administration or project management experience or an equivalent combination of education and experience. Preferred Education and Experience Preferred Education and Experience Basic computer skills, including Microsoft Office

• Word, Outlook, Excel, Teams, etc.

Experience with room & space management especially with software such as Skedda, Asure Space, Astra, etc. This position requires someone who is detail-oriented and deadline-driven with excellent customer service, and patience with repetitive processes. Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Essential Duties and Responsibilities Reception

• Greet and provide excellent customer service at the front desk of Executive Education Center. Serve as the primary point of contact for students, faculty, staff, and visitors, offering information and directing inquiries appropriately. Purchasing
• Manage purchasing, order placement, tracking, and inventory for program supplies and catering. Prepare and reconcile monthly credit card report. Room Reservations
• Manage, review, analyze and coordinate Executive Education room reservations for course, events and programs. Collaborate effectively with all UT Dallas departments to support operational and administrative functions. Assist in coordinating program events, including student activities, department meetings, and facilitating room and resource access. Administrative
• Provide comprehensive administrative support to the Associate Dean and the Executive Education department, including scheduling meetings, managing calendars, and handling correspondence with students, faculty, and external constituents.

Perform additional administrative tasks and special projects as assigned. Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information Work will be performed on-site and in person. Some weekends and evenings may be necessary to support program activities and classes. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits

BCBS PPO

Medical Insurance Options

• including 100% paid employee medical coverage for full-time employees AD&D Insurance Dental & Vision Plan Options Long and short-term disability TRS Retirement Plan Fertility Benefits Paid time off All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https:

//hr.utdallas.edu/employees/benefits/ for more information. Special Instructions Summary Important Message 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .