PROJECT COORDINATOR

PROJECT COORDINATOR CITY OF BELLAIRE - 4.3

Bellaire, TX Job Details Full-time $28.76 - $34.63 an hour 13 hours ago Qualifications Contract management Budget management Report writing Procedural guides Budget control Filing Mid-level 3 years Bachelor's degree in business administration Administrative experience Driver's License Bidding project phase Bachelor's degree Contracts Business Administration Request for proposal Document management Business Requirements gathering Full Job Description Join our dedicated team as a Project Coordinator and help shape the future of our community! At the City of Bellaire, we value stewardship , creativity , and camaraderie in everything we do. In this dynamic role, you'll assist in managing vital capital improvement projects, coordinate bids and contracts, and provide essential administrative support. If you're organized, collaborative, and passionate about making a lasting impact, we invite you to bring your talents to a team that values innovation and public service. PROJECT COORDINATOR's role within the big picture of the City's overall success. Provides crucial support and assistance to the Project Manager and Capital Projects and Grants Manager, facilitating the effective management of CIP contracts. This includes bid coordination, administrative support, special project coordination and contract management.

PROJECT COORDINATOR

functions include but are not limited to the following:

Bid and Quote Assistance:

Support the project manager and/or city departments in the RFQ, RFP, and/or bid process for projects and contracts. Develop and prepare RFQ, RFP, and/or bid packages by gathering specifications and requirements from project manager or appropriate departments.

Administrative Support :

Aid in the development of reports for CIP group. Complete request to purchase (RTP). Manage project documentation to facilitate invoice reconciliation for capital projects. Track budgets and ensure efficient payment processes. Draft Council agenda items. Manage project documentation and files. Disseminates, communicates, and responds to critical information to management and staff in a timely manner

Project Coordination:

Complete required contract documentation and facilitate project kick-offs, including scheduling meetings. Ensure completion of data requests. Assist in communication flow between consultants and City staff.

Contract Management:

Maintain and update a master list of capital contracts, monitoring expiration dates and budgetary spending and initiating procurement processes in a timely manner. Standard Operating Procedures (SOP): Work with the project manager to establish and implement standard operating procedures (SOPs) and best practices. Contribute to the team effort by performing other related duties as assigned Education and Experience - An equivalent combination of education, training and experience will be considered.

Education:

Bachelor's Degree in Business Administration or related field -

Preferred Experience:

3-5 years of previous relevant work experience is required.

Supervisory:

No previous supervisory experience is required.

Certifications/Licenses:

Valid Texas Driver's License